POS
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FEATURES
The full feature list.
All 49 features of SmartMy POS, grouped by area, each with the first plan that has it. Features marked "With SmartMy …" work when you also use that product.
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01People and access02Registers and products03Sessions and cash04Selling05Payments06Refunds, approvals, receipt copies07Accounting08Stock09Loyalty, gift cards, promotions10Deposits11Web counter12The app13Working without signal14Back office and reports15With other SmartMy products16More in the product01
People and access
2 featuresCashier, supervisor, manager and administrator roles, each limited to their branchesCashiers, supervisors, managers and administrators each get their own rights, limited to their branches.
Shared counter where employees sign in with a PIN and each sale keeps who soldStaff share one counter and sign in with a PIN, so every sale shows who made it.
02
Registers and products
4 featuresRegisters with their payment methods, price list, cash rounding and walk-in customerEach register has its own payment methods, price list, cash rounding and a walk-in customer.
Receipt header, footer and logo; receipt numbers without gaps per registerPut your header, footer and logo on receipts, numbered without gaps per register.
Products with categories, barcode, picture and favouritesProducts with categories, barcodes, pictures and favourites for quick selling.
Customer price lists honoured at the registerA customer's own price list applies at the register by itself.
03
Sessions and cash
5 featuresOne open session per register with opening cashEach register runs one session at a time, opened with the cash in the drawer.
Cash in / out with reasonsCash put in or taken out of the drawer is recorded with a reason.
Closing with cash counted by denomination and a reason for a difference; optional blind countClose by counting cash note by note and give a reason for any difference; the count can be blind.
X report during the session and Z report at closing, as PDFPrint an X report during the day and a Z report at closing, as PDF.
Supervisor needed for cash moves and cash differences above the register's limitA supervisor must approve cash moves and differences above the register's limit.
04
Selling
5 featuresPrices from the price list with quantity breaks; taxes included or on topPrices come from the price list with quantity breaks, with taxes included or on top.
Customer search and quick creation (name, phone)Find a customer or add one with just a name and phone.
Line and bill discounts with a reason, up to the cashier's limitCashiers give line or bill discounts with a reason, up to their own limit.
Higher discounts and price changes approved by a supervisor or manager, by tierBigger discounts and price changes go to a supervisor or manager depending on the amount.
Complimentary items or bills with a reason and approvalGive an item or a whole bill free, with a reason and approval.
05
Payments
3 featuresCash, card and bank / UPI recorded with a typed reference; change in cashTake cash, card and bank or UPI with a reference, and give change in cash.
Split payment in any mix of methodsSplit a payment across any mix of methods.
Pay later for allowed customers within their credit limit (the sale becomes an invoice)Customers you allow can pay later within their credit limit; the sale becomes an invoice.
06
Refunds, approvals, receipt copies
3 featuresRefund of chosen lines and quantities with a reason, found by receipt number or customerRefund chosen lines and quantities with a reason, found by receipt number or customer.
Supervisor approval by password or PIN, used onceA supervisor approves with a password or PIN that works once.
Receipt copies counted, logged and marked "duplicate copy"Receipt copies are counted, logged and marked "duplicate copy".
07
Accounting
2 featuresOne balanced journal entry per session: income, taxes, payments per method, rounding, cash differenceEach session posts one balanced accounting entry for income, taxes, each payment method, rounding and cash difference.
Invoice at the counter (on request or always) with its payment; credit note on refundGive an invoice at the counter on request or always, with its payment, and a credit note on a refund.
08
Stock
3 featuresEach paid sale takes stock from the register's location; refunds put it backEach sale takes stock from the register's location and refunds put it back.
Lot and serial numbers on sale linesRecord lot and serial numbers on what you sell.
On-hand quantity and "low" shown at the counterThe counter shows how many are in stock and warns when stock is low.
09
Loyalty, gift cards, promotions
3 featuresPoints programme per branch: earned on sales, taken back on refunds, redeemed at the counter, ledger per customerCustomers earn points on sales and redeem them at the counter; refunds take points back, and each customer has a points ledger.
Gift cards: sold, spent by code, refunds credited back, expirySell gift cards that are spent by code, take refunds back onto the card, and expire when you set.
Promotions: % off, amount off, buy X get Y free, by dates, weekdays, hours, registers, products, customer tags, coupon codeRun percentage or amount off and buy-X-get-Y offers by dates, weekdays, hours, registers, products, customer tags or coupon code.
10
Deposits
2 featuresAdvance taken with a slip and a number, used as payment on a sale or an invoiceTake an advance with a numbered slip and use it later to pay for a sale or an invoice.
Deposit paid back in part or in full with a reason and a supervisorPay a deposit back in part or in full with a reason and a supervisor.
11
Web counter
2 featuresSelling screen in the browser for a counter PC or tablet: product grid, search by name / code / barcode, cart, split paymentSell from a browser on a counter PC or tablet: product grid, search by name, code or barcode, cart and split payment.
Park a cart and resume it (in that browser)Park a cart and pick it up again later on the same browser.
12
The app
2 featuresSmartMy POS app: Sell, Orders and Session; products, prices and taxes kept on the device, "Sync now"Sell from the phone app with orders and the session; products, prices and taxes are kept on the device and synced when you choose.
Receipt shared as text from the phone's share sheet; receipt PDF from the back officeShare a receipt from the phone as text, or get the PDF from the back office.
13
Working without signal
2 featuresThe app keeps selling offline: session open and close, sales, cash moves and receipt copies queued and recorded exactly onceThe app keeps selling without signal: sessions, sales, cash moves and receipt copies wait and are recorded exactly once.
What breaks a rule when sent becomes a conflict for a supervisor to record again or discardAnything that breaks a rule when it is sent goes to a supervisor to record again or discard.
14
Back office and reports
3 featuresLists of registers, sessions, orders, products and payment methodsSee registers, sessions, orders, products and payment methods as lists.
Sales analysis (pivot and graph) and discounts by cashierAnalyse sales with tables and graphs, and discounts by cashier.
Several stores, each posting in its own books, with staff limited to their storesRun several stores, each posting to its own books, with staff limited to their own stores.
15
With other SmartMy products
4 featuresCounter inside Garage and Facility (follows that product's tier, not charged again)The counter inside SmartMy Garage and Facility follows that product's plan and is not charged again.
Campus store: sale put on the student's fee account, billed monthlyAt a Campus store, a sale goes on the student's fee account and is billed monthly.
Hostel store: sale put on the resident's hostel billAt a hostel store, a sale goes on the resident's hostel bill.
Staff purchases deducted from salary, with a monthly limitStaff purchases are deducted from salary within a monthly limit.
16
More in the product
4 featuresPromotions of a branch approved through approval chains (several levels)A branch's promotions can need approval from several people in turn.
Staff chatStore staff chat with each other inside SmartMy, one to one or in groups.
Network receipt printer and cash drawerPrint receipts on a network printer and open the cash drawer.
Card terminals (Pine Labs, Razorpay, Stripe): the amount goes to the machine, the sale is paid on approvalThe amount goes straight to the card machine (Pine Labs, Razorpay, Stripe) and the sale is paid when the card is approved.
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