Registers, products and barcodes
Each register is one till with its own payment methods, price list, cash rounding, walk-in customer and favourites. Products carry a POS category, a barcode, a picture and the rules for discounts and price changes.
PLANSEvery plan
The problem it solves
- The front counter and the service desk need different payment methods and prices, but the software has one setting for the whole shop.
- Cashiers scroll through 2,000 products to find the five they sell all day.
- Cash bills come to odd small-change amounts and the drawer never matches.
- A packing charge or a deposit gets discounted along with the rest of the bill.
How it works
- The POS Administrator adds the payment methods under Point of Sale > Configuration > Registers and Payments > Payment Methods. They are cash, card, bank / UPI / QR, online payment link or other, each with its journal.
- Under POS Categories they build the groups shown as buttons on the selling screens, with sub-categories if needed.
- Under Products they add each item with its Sales Price, Customer Taxes, Barcode, Internal Reference, picture and POS Category, and tick Point of Sale.
- Under Registers they make one register per till. Each has a Code such as CTR1, the Branch, the Payment Methods, the Price List, the Default Customer and the Cash Rounding.
- On the register's Products tab they choose the Categories Sold (empty: everything) and the Favourites.
- The till shows its own grid, favourites and payment buttons. Cashiers find products by tapping, by name, by code or by scanning the barcode.
Everything it does
Registers
- Code: up to 8 characters, printed before the receipt numbers; unique within a store
- Payment Methods: a session cannot open without at least one
- Price List, Default Customer (for example "Walk-in"), Cash Rounding (for example to the nearest 1.00)
- Categories Sold (empty: every product ticked Point of Sale) and Favourites
- Notes Counted: the notes listed for the cash count (empty: the usual notes of the currency)
- Point of Sale > Counter > Registers shows each register as a card, Open or Closed, with Open Session or Continue Selling
- Archived, never deleted: old sessions and receipts stay; every change is kept in the register's history
Payment methods
- Kinds: Cash, Card, Bank / UPI / QR, Online Payment Link, Other. Customer Account (pay later) from Growth; Voucher / Gift Card and Customer Deposit on Scale
- Give Change is on for cash; only such a method may take more than is due
- Journal and an optional Outstanding Account where card and UPI wait for the bank statement
- Each method belongs to one Entity; the order of the list is the order of the buttons
Products
- Point of Sale tick, POS Category, Sales Price, Customer Taxes, Barcode, Internal Reference, picture
- Price May Be Changed at the Counter: the cashier may type another price
- No Discount at the Counter: never discounted or given on the house (deposits, packing, fees collected for others)
- Pictures are made smaller by themselves when saved; no limit on the number of products
- From Growth a stocked product shows its quantity, and a product with lots or serial numbers asks for one
Finding products at the counter
- Category buttons, All, and Favourites
- Search by part of the name, the internal reference or the barcode; Enter adds the exact match
- A USB barcode scanner that types the code and Enter works on the web counter and on a till computer
Who uses it
POS AdministratorSets up payment methods, categories, products and registers.
Accounts teamPicks the journals and accounts of each payment method.
CashierPicks the register and sells from its grid, favourites and search.
Where you use it
- Web: Point of Sale > Configuration > Registers and Payments > Registers and Payment Methods; Point of Sale > Configuration > Products and Offers > Products and POS Categories
- Web: Point of Sale > Counter > Registers (cards) and, from Growth, Point of Sale > Counter > Sell
- The SmartMy POS app: the same grid, categories, favourites and search, kept on the device (built and in testing, not in the app stores yet)
- Not built: scanning a barcode with the phone camera, scales, a customer display
What you control
Settings
- Receipt Footer: a thank-you line to start with
- Give Change: on for cash methods, off for the others
- Categories Sold: empty (sell everything); Notes Counted: empty (usual notes of the currency)
- Default Customer, Price List, Cash Rounding: per register, empty until you fill them in
Questions
Can two tills share one register?
One register runs one open session at a time, and the web and the app can sell in the same session. For two drawers counted apart, make two registers.Can I import my product list?
Yes, with the import of the Products list from a spreadsheet: name, price, taxes, barcode and category.Does the camera scan barcodes?
Not yet. A USB scanner that types the code works on the web counter and on a till computer.Can a register sell only some products?
Yes. Fill in Categories Sold on the register. Products of other categories do not appear on its screens.Which plan has registers and products?
Every plan. The web counter in the browser starts in Growth; on Starter you sell from the app and from the orders of the back office.Related features
SET-UPPrices, quantity breaks and taxesThe counter takes each price from the register's price list and drops to a lower price by itself when the quantity reaches a break. It works out taxes included in the price or added on top.SET-UPBill numbers without gapsEach register numbers its paid receipts one after the other with no gaps, starting with the register's code. Your header, footer and logo go on every receipt, and refunds and copies are marked as such.PAYINGCash, card and UPI paymentsTake cash with change, card and bank or UPI with a typed reference, or any mix of them on one bill. Each payment is kept with its method and reference, and adds to the session's figures per method.SET-UPRoles, branches and a shared counter with PINsFour roles decide who sells, who approves and who sets up, and each person sees only the stores they may switch to. On a shared counter, staff sign in with their own PIN, so every sale shows who made it.WEB COUNTER AND APPSelling screen in the browserPoint of Sale > Counter > Sell opens a full selling screen in the browser of a counter PC or tablet. It has a product grid with categories and favourites, and search by name, code or barcode. It also has a cart, split payment with a keypad, and a receipt to print. A cart can be parked and resumed on the same browser.WEB COUNTER AND APPSmartMy POS app for phones and tillsThe SmartMy POS app runs the whole shift on one device. Open the session, sell, take payments, refund, and print or share receipts. Move cash and close with a cash count. It keeps the register's products, prices and taxes on the device and keeps selling without signal. It runs on Android and iOS phones and tablets and on Windows, macOS and Linux tills.
See a day at your counter, start to close.
Tell us what you sell and how many counters you run. We will show you the opening count, a sale without internet, a refund and the closing report.