Every plan, side by side.

Three plans. Each one has everything of the plan before it. Below is every feature of SmartMy College, area by area, with the plans that include it.

Plans

Starter

Priced to your size

Admissions, students, attendance, timetable, assignments, notices, Campus app and portal

30 features

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GrowthRecommended

Priced to your size

Everything in Starter, and: fees with online payment, exams with hall tickets and semester mark sheets, certificates, library

63 features

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Scale

Priced to your size

Everything in Growth, and: choice-based credits, electives, consolidated grade card, several institutions

98 features

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Every plan includes all of the plan before it. Tell us your size and we will give you a figure.

Feature	Starter	GrowthRecommended	Scale
Limits and what every plan includes
Which students count	enrolled in a running semester of the current academic year	same	same
Office / administrator logins (principal's office, admissions, fee office, exam cell, academic office, system administrator)	3	10	25
Faculty, mentors and heads of department (web and the app's staff view)	unlimited, not counted	unlimited, not counted	unlimited, not counted
Students and parents (app and portal)	unlimited	unlimited	unlimited
Institutions (colleges as legal entities)	1	1	1
Campuses of the college (one legal body, one administration)	not counted	not counted	not counted
Departments, programmes, batches, semesters, subjects	unlimited	unlimited	unlimited
Academic years kept open to work in (older years stay readable; results and grade cards always readable)	current + 2	current + 5	unlimited
Elective registration windows a year	–	–	unlimited
Passed-out students kept (not charged)	unlimited	unlimited	unlimited
Data import at the start	self-service sheets	self-service sheets	we check the sheets with the college
Back-office users (staff who run the product)	3	10	25
App and portal users (the people you serve)	unlimited	unlimited	unlimited
Storage for files, photos and documents	2 GB	10 GB	50 GB
Web address	a SmartMy address (yourname.smartmy….com)	+ your own domain	+ own domain
Single sign-on (Microsoft / Google)	add-on	add-on	included
Getting started	self-start	self-start; guided set-up half price on a yearly plan	guided set-up included on a yearly plan
Support	email, 2 working days	email and chat, 1 working day	+ phone, 4 working hours
Backups kept (taken every day)	7 days	7 days + one up to 14 days old	7 days + one up to 14 and one up to 30 days old
A test copy of your data, to try changes safely	–	add-on	1 included
Admissions and student records	Starter	Growth	Scale
Admission enquiries and applications, through to the student record
Student record with parents / guardians and their contacts
Student documents (previous certificates, Aadhaar, community certificate...) with scans
Departments, programmes, batches, semesters, sections, subjects and subject teachers
Students put into a batch and its subjects; a batch moved to the next semester or section
Buildings and rooms; rooms booked for classes and events
Staff records: staff ID, service dates, PF number, employment history, qualifications, family, designations (for colleges without SmartMy HRMS)	–
Staff record dates kept in step with SmartMy HRMSWith SmartMy HRMS	–
Set-up from spreadsheets: staff, departments, programmes, batches, subjects, students (checked before anything is saved)
Attendance and leave	Starter	Growth	Scale
Subject-wise attendance registers, marked on the web or in the faculty app
Attendance for students: overall percentage, by subject, absences
Attendance by face: the faculty's phone recognises the class one by one or in a class photo and ticks the students for the faculty to confirm (students of 18 or more consent themselves, parents for younger ones; enrolled by the office; no photo kept)	–	–
Students apply for leave on the app or portal; approved or rejected with a reason
Leave approved in steps (class teacher, head of department, principal)
Timetable, assignments, notices	Starter	Growth	Scale
Weekly timetable and holidays for faculty and students
Assignments, projects and study material; online submission; late and missing flagged
Faculty set, review and mark assignments from the app
Lesson plans: the lesson a faculty member plans for a subject, tied to a session of the timetable	–
Class substitution: cover or swap a period when a teacher is away (from approved leave), with approval and a notice to the substitute	–
Circulars and notices with attachments
Apps and portal	Starter	Growth	Scale
Campus app for students (they act for themselves)
Student web portal; parents get a view-only login
Faculty view in the app: today, classes, attendance, requests
Alerts inbox with notification settings
Fees	Starter	Growth	Scale
Fee structures by programme and joining year, payment plans and instalments	–
Fee counter: collect against dues, receipt with QR check, cash / cheque / bank, cheque bounce	–
Students and parents see dues, receipts and the statement, and pay online	–
Application fee paid online by applicants	–
Concessions and scholarships with sponsors, waivers, advance credit	–
Deposits and refunds, late fees, services blocked for overdue fees (hall ticket, results, transfer certificate, library)	–
Industrial visits, trips and events: invitation, answer and payment	–
Cashier closing and fee reports; receipts posted to the accounts	–
Export of receipts, cancellations and refunds to Tally	–	–
Exams and results	Starter	Growth	Scale
Internal and semester exams, papers, mark entry by evaluators (web or app)	–
Grading, pass rules, SGPA and CGPA, semester mark sheets	–
Hall tickets, withheld for unpaid fees or debarment	–
Supplementary (arrear) exams and revaluation requests, with their fees	–
Attendance-shortage fine by slabs; assignment and attendance marks in the internal mark	–
Exam sittings (forenoon, afternoon); class periods on exam days by a policy per semester or exam (other periods held, classes after the exam, no classes), not counted in anybody's attendance	–
A subject examined in parts (theory and practical, Paper I and II, viva) on different dates: marks and attendance per part, merged into the subject (added, weighted, best of); pass on the subject or in each part	–
Invigilation: halls and seats per paper, duty roster by rules (staff per students, not the subject's teacher, duties a day), exam attendance and booklet count taken in the hall by the invigilator	–
Valuation of written papers: a scheme per subject (one, two or more evaluators, blind, by dummy number), bundles, a further evaluator or the chief examiner when marks differ beyond a limit, the final mark by a chosen logic (average, higher, closest two, median...), every mark kept in the history; revaluation by the scheme's rule	–
Question bank: questions by unit, level and course outcome reviewed into the bank; paper patterns; question papers filled from the bank, typed or uploaded by several setters who do not see each other, scrutinised, one selected (or sets A / B) and the rest kept as reserve; the selected paper sealed until shortly before the exam; marks entered per question in valuation; marks by course outcome	–
On-screen marking: scanned answer scripts uploaded in bulk (files named by the dummy number, or long scans split by the sticker's barcode) and kept in the media storage; the evaluator reads each script on the screen beside the marks, places marks and remarks on a page, strikes an unanswered page through; a bundle is submitted only when every page was opened; a pen and tick / cross stamps on the page; the chief examiner's check and a revaluation on the same screen; the front sheet hidden from those who value; scans as pictures; the student's copy with the marks, downloaded from the portal; time per script, scripts per day, scans deleted some months after the exam	–
Results published to students on the app and portal	–
Grace and moderation marks per paper	–
Certificates and library	Starter	Growth	Scale
Bonafide, conduct and transfer certificates with signature and QR check; requested, paid for and downloaded online	–
Library: catalogue, issue and return, overdue, fines on the fee account; students see books and fines	–
Students and parents message faculty about studies, with the college's oversight	–
Choice-based credits	Starter	Growth	Scale
Course categories and credits from lecture / tutorial / practical hours; programme schemes with credits per category and per semester	–	–
Elective baskets and open electives offered across programmes, with prerequisites and seat limits	–	–
Registration windows: students rank their choices on the app or portal; mentor / head of department approval	–	–
Seat allotment by first come, merit, lottery or by hand; own-programme reserve; low-strength electives withdrawn; add / drop	–	–
Electives never clash with the student's timetable	–	–
Elective fees per credit or per subject on the fee account; unpaid seats released	–	–
Credit summary per category, graduation eligibility check, consolidated grade card across semesters	–	–
NEP: APAAR / ABC ID and credit export, credit transfer (SWAYAM, NPTEL, other institutions), multiple entry and exit with award certificate	–	–
Modes of study	Starter	Growth	Scale
Modes of study per programme: regular, part-time, evening, weekend, distance, online, blended; weekly classes kept inside each mode's days and hours	–	–
Contact classes for distance, online and blended programmes: dated sessions at study centres or online, made by days and slots; reminder the day before, cancelled or moved sessions told	–	–
Contact-class attendance by rule sets the college sets (minimum, condonable band, sessions or hours, per subject or overall, what counts, leave, rounding); students warned, hall ticket held when short, condonation by the person the rule names	–	–
Study and exam centres; students allotted to exam centres within their seats; the centre and the university registration number on the hall ticket	–	–
Programmes whose exams the university runs: its marks entered or imported, results and grade cards as usual	–	–
Contact classes on the student app and portal; faculty and co-ordinators mark them on the app, online sessions from the joiners list	–	–
Activities, discipline, group	Starter	Growth	Scale
Extra-curricular programmes and add-on classes, free or paid, with seats, waiting lists, attendance and assessments	–	–
Discipline: incidents, committee hearings, decisions, appeals; debarred students get no hall ticket, malpractice can withhold a result	–	–
Confidential complaints (ragging, student grievances) filed by students	–	–
Several colleges in one account; set-up sheets checked with the college by us	–	up to 3, sheets self-service
University / group terms: own exam rules, own WhatsApp number, own-brand app	–	–	–
More in the product	Starter	Growth	Scale
Student and staff ID cards printed with the logo and the principal's signature
Import sheets for periods, holidays, the weekly timetable and this year's attendance
Import sheets for fee structures, concessions, late fees, exam marks, library, certificates and staff records	–
Import sheets for activities and alumni	–	–
Staff app: admissions desk
Staff app: library counter	–
Staff app: activity instructor and discipline screens	–	–
Approval chains (several levels) for homework and circulars
Approval chains (several levels) for fee structures, concessions, refunds, certificate requests and revaluation	–
Approval chains (several levels) for activity enrolments	–	–
Group dashboard: nightly scorecards per institution (attendance, fees, exams, messages, discipline)	–	–
Online activity assessments (surveys)	–	–
Staff chat
Hostel bed asked for on the application and booked when the student is madeWith SmartMy Hostel
Alumni records and alumni events	–	–
Placement	Starter	Growth	Scale
Placement season and its policy, student profiles, drives, offers, placement notices; brings exams
Placement: companies and job notification forms, training and mock tests	–
Placement reports: NAAC / NBA / NIRF tables, public statistics	–	–
Approval chain (several levels) for placement profiles: verified by the cell or the coordinator, then approved level by level
Students follow placements on the app and portal: profile, resume, consent, eligible drives (and why not), rounds, offers; parents see where their ward stands
Drives keep out students with fee dues past their date	–
Drives keep out students with a disciplinary action; alumni registering for open drives matched to their record	–	–
Rooms of a drive's rounds booked, clashes shownWith SmartMy Facility
Gate passes for the company's panel on the days of the driveWith SmartMy VMS
Assets	Starter	Growth	Scale
Fixed asset register: assets with depreciation, transfers and disposal	–	–
Asset care: service schedules, warranty and AMC, with reminders	–	–
Asset issue and return: given to a person, a customer or a place, confirmed by the person who gets it; condition and damage charge on return	–	–
Assets in the staff app: With me to confirm, hand back or dispute; Find an asset, Given out and Asset checks for the Asset Incharge	–	–
Physical verification of assets: counted, found, missing or moved	–	–
Tax book: income-tax depreciation kept apart from the books	–	–
Capital work in progress: costs gathered while an asset is built, made an asset when ready	–	–

See your own semester run in it.

Tell us how many students you have, which programmes you run, how you hold examinations and how electives are chosen today. We will show you SmartMy College set up that way.

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