FEATURES
Every feature, with its own page.
56 features of SmartMy College, grouped by area, each with the plans that have it. Open one to see what it does, who uses it and how it works.
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Highlights
The parts of SmartMy College people notice first.01Attendance by face from the faculty's phoneThe faculty's phone takes the roll call from one class photo, with each student's consent and no photo kept.How it works →02Class substitution: cover or swap a periodApproved leave turns into a cover list with the free faculty ranked for each period.How it works →03Valuation of answer papersAnswer scripts valued blind by dummy number, on paper or on the screen, with a further evaluator when marks differ.How it works →04Discipline: incidents, hearings and appealsFair, recorded discipline: a committee hearing, an action ladder and online appeals, with hall tickets and results...How it works →05Placement season, drives and offersPlacement drives that check marks, dues and discipline for you, and tell each student why.How it works →
ON THIS PAGE
01Admissions and student records02Attendance and leave03Timetable, assignments, notices04Apps and portal05Fees06Exams and results07Certificates and library08Choice-based credits09Modes of study10Activities, discipline, group11More in the product12Placement13Assets14Across SmartMy CollegeAdmissions and student records
6 featuresAdmissions: enquiries, applications and the student recordEach application moves through your admission stages, from the first enquiry to a confirmed seat. When the admission fees are paid, one click makes the student record, with the programme, the semester and the fee receipts already on it.Student records, guardians and documentsOne record per student with the programme, semester, section and mentor, the student's own login, and the father, mother or guardian with their contacts. The certificates the college holds, from the previous mark sheet to the migration certificate, are kept with numbers, scans and where the original lies.Departments, programmes, batches and subjectsSet up your departments with their heads and the programmes each one runs. Add the batches that join each year, with their semesters, sections and subjects. Students are placed in a semester and get its subjects, and a whole section moves to the next semester in a few steps.Buildings, rooms and room bookingKeep your campus as sites, blocks, floors and rooms, with each room's type, capacity and code. Sections sit in their own rooms. Seminar halls, labs and auditoriums are booked for events and extra classes, never twice at the same time.Staff records for faculty and office staffKeep each faculty member's and staff member's file in the college system: staff ID, joining date, qualifications, earlier jobs and family. With SmartMy HRMS the service dates come from HR and stay the same in both.Set-up and import from spreadsheetsBring your college in from Excel: staff, departments, programmes, batches, semesters, sections, subjects and students with parents. Then the timetable, this year's attendance, fees, marks, credits and the library. The whole workbook is checked first, and nothing is saved until every row is clean.
Attendance and leave
3 featuresSubject-wise attendance registersFaculty mark each period's register on the web or on their phone, starting from all present. Students and parents see the overall percentage, each subject's figure and every absence. Exams can hold back students short of attendance, per subject or overall.Attendance by face from the faculty's phoneIn the period, the faculty member's own phone recognises the class, one by one or in a class photo. It ticks them present for the faculty to check. Students of 18 or more give consent themselves, parents for younger ones; the office enrols the face, and no photo is kept.Student leave, approved in stepsStudents apply for leave themselves in the Campus app or the portal, for whole days or half a day. The class teacher and then the head of department approve or reject it with a reason. The principal can be added for the leave types you choose.
Timetable, assignments, notices
5 featuresWeekly timetable and holidaysSet the periods of the day, the holidays and each programme's weekly timetable once. Faculty, students and parents see the same week, with each student's elective periods added. Every day's lectures and attendance registers are made from it.Assignments, projects and study materialFaculty give assignments, projects and study material to a section or an elective group from the web or the Campus app. Students hand the work in online, faculty mark it and return it, and late or missing work is flagged by itself.Lesson plans tied to the timetableA faculty member writes what a lecture will cover and ties it to that lecture on the timetable. The lecture then shows its plan. The head of department and the principal read the plans of their programmes without asking for the notebook.Class substitution: cover or swap a periodWhen a faculty member is away, the Substitutions screen lists each lecture that needs cover and the faculty free to take it, best first. Faculty can also ask a colleague to cover or swap a period. The substitute takes that day's lecture and its register, and the weekly timetable stays as it is.Circulars and noticesWrite a circular once, choose who it is for (students, parents, staff, chosen programmes, batches, sections or departments) and how they are told. It is approved before it goes out, and students read it with its attachments on the portal and in the Campus app.
Apps and portal
2 featuresCampus app and web portal for students and parentsStudents sign in to the Campus app or the web portal and act for themselves: attendance, timetable, assignments, results, electives, leave, certificates, placements and fees. Parents get their own login and see the same pages, view only unless you decide otherwise.Faculty view in the appThe faculty view of the Campus app puts the day on the phone: today's lectures and registers, assignments, marks, student leave and exam duties. The same app runs the library counter and the activity instructor's sessions, and each person sees only the pages their role allows.
Fees
7 featuresFee structures, payment plans and instalmentsWrite each programme's fees for the year once, per intake, with semester-wise or full-year plans. Every student of that programme and intake gets the right dues, split into instalments with due dates.Fee counter and receipts with a QR checkYour cashier picks a student, ticks the dues and takes cash, cheque, UPI, card or a bank transfer. The receipt carries a QR code that a bank or scholarship office can scan to check it. A bounced cheque opens the dues again.Dues, statements and online fee paymentStudents and parents see every due, receipt and the statement on the portal and the Campus app, and pay through your college's payment gateway. Applicants pay the application fee by a pay link, and receipts are made at once.Concessions and scholarshipsGive merit, need-based, management, staff-child and scholarship concessions per student, with approval. A scholarship paid by a sponsor cuts the student's due and gives the sponsor its own dues, which the cashier collects in one go.Deposits, refunds, late fees and services held for duesHold caution deposits and give them back when a student leaves, with unpaid fees cleared first. Late fees are added each night by your slabs. Hall tickets, the transfer certificate and library borrowing can wait while fees are overdue.Industrial visits, trips and eventsInvite a programme or a semester to an industrial visit, a tour or the college day with a consent form and a fee. Students answer on the portal or the Campus app, the fee lands on their dues, and attendance on the day fills itself in.Cashier closing, fee reports and Tally exportEach cashier closes the day against the system's figures, and every receipt is already in the accounts. Collection, demand, defaulter, concession and deposit reports show where the fees stand, and receipts, cancellations and refunds go to Tally Prime.
Exams and results
8 featuresInternal and semester exams and mark entryRun internal assessments (CIA) and semester end exams with a paper per course. Faculty enter marks on the web or in the Campus app. The internal mark can be built from the CIAs, assignments and attendance.Grading, SGPA, CGPA and mark sheetsGrades and grade points come from your grade scale, and pass rules apply per paper. On publishing, each student gets SGPA, CGPA, credits earned and arrears. The semester mark sheet, a Statement of Grades, prints for the whole batch or one student.Hall tickets, held for dues or debarmentHall tickets are printed for the whole semester or one student, and students download them from the portal. A student who owes fees, is short of attendance or is debarred gets no hall ticket until the reason is cleared.Supplementary exams and revaluationArrears from any earlier semester are written alongside the next semester exam, with an arrear fee per paper. Dates are planned so no student has two papers at once. Students ask for revaluation, retotalling or a copy of the answer script on the portal, with their fees.Exam sittings and subjects examined in partsForenoon and afternoon sittings, a rule for what happens to classes on exam days, and periods taken by an exam counted in nobody's attendance. A course can be examined in parts, such as theory, practical and viva on different dates, with the marks merged into one result.Invigilation, seating and duty rostersStudents are placed in halls and seated for each paper, and the invigilation roster is proposed by your rules. The invigilator takes exam attendance and counts booklets in the hall on the phone.Valuation of answer papersAnswer scripts are valued blind by dummy number, on paper or on the screen from scans. One, two or more evaluators never see each other's marks. When marks differ too much a further evaluator or the chief examiner decides, and every mark stays on record for revaluation.Question bank and question papersFaculty add questions by unit, level and course outcome, and a reviewer approves them into the bank. Several setters, who do not see each other's work, fill papers from the bank or type them to your pattern. The selected paper stays sealed until shortly before the exam.
Certificates and library
3 featuresBonafide, conduct and transfer certificates onlineStudents ask for a bonafide, conduct, transfer or course completion certificate on the portal or the Campus app, pay its fee and download it signed. Every certificate carries a QR code that a bank, an employer or another university can scan to check it.Library: catalogue, issue, return and finesKeep the catalogue and every copy with its accession number. Issue and take back books at the counter or on a phone, and late fines go to the student's fee account. Students see the books they have out, due dates and fines.Messages between students, parents and facultyStudents and their parents message the class teacher and the faculty of each subject the student takes, in a private chat about that student. Faculty answer on the web or in the Campus app, and the principal can read the chats.
Choice-based credits
3 featuresCourse credits and programme schemesEvery subject carries a course category and credits worked out from its lecture, tutorial and practical hours. A programme scheme holds the credits to graduate, per category and per semester, and the credit summary checks each student against it.Electives, registration and seat allotmentStudents rank their electives on the portal or the Campus app, and a mentor or head of department approves. Seats go by first come, merit, lottery or by hand. Clashing timetables are refused, and elective fees go to the fee account.NEP: APAAR / ABC IDs, credit transfer and multiple exitKeep each student's APAAR / ABC ID and export earned credits as a file for the Academic Bank of Credits. Accept credits from SWAYAM, NPTEL and other institutions within a limit. A student can leave with a certificate or diploma and come back later.
Modes of study
3 featuresModes of study: regular, evening, weekend, distance, onlineGive each programme its mode of study: regular, part-time, evening, weekend, distance, online or blended. Evening and weekend timetables stay inside the mode's days and hours, and distance and online programmes run on contact classes instead.Contact classes for distance, online and blended programmesPlan dated contact sessions at study centres or online, and remind students the day before. Mark attendance on the web, from a meeting's joiners list or in the Campus app. Attendance is worked out by rule sets you set, and a short student's hall ticket can be held until the shortage is condoned.Study centres and exam centresKeep the study and exam centres your distance programmes use, attach each student to a study centre, and allot exam centres for each exam. The hall ticket prints the exam centre, its address and the university registration number. Programmes whose exams the university runs take its marks; that part is partly built.
Activities, discipline, group
3 featuresActivities and add-on coursesOffer extra-curricular programmes, add-on courses and additional classes, free or paid, with seats, waiting lists, sessions, attendance and assessments. Students enrol on the app or the portal, fees go on the fee account, and assessments can be taken online.Discipline: incidents, hearings and appealsRecord an incident and open a case for each student responsible. A committee hears it, decides with actions proposed by your action ladder, and the student can appeal online. Suspensions, fines, exam debarments and withheld results take effect across attendance, fees, hall tickets and results by themselves.Several colleges in one account, with a group dashboardRun each college of your trust or group as its own institution in one account. Each keeps its own programmes, grade scales, fees, approvals and messages. A group dashboard gives management one scorecard per college every day: students, staff, attendance, fees, exams, messages and discipline.
More in the product
3 featuresStudent and staff ID cardsPrint student and staff ID cards from the records you already keep. Each card has your logo, the principal's signature, the photo and a QR code of the register number. Choose one of eight ready-made designs, or print the classic one with no set-up.Staff chatFaculty and office staff message each other inside SmartMy, one to one or in groups they make. Files go with the message, and the conversation stays with the college instead of on personal phones. Students and parents are never part of it.Alumni records and eventsGraduates stay on record as alumni, with their register number, batch, programme, department and college. Keep them in alumni groups by batch, see where each group was first placed, and plan reunions and other events for a group.
Placement
4 featuresPlacement season, drives and offersWrite the season's placement policy once, and every drive applies it. Students see the drives they may register for, and the exact reason for the others. The company gets its candidates by a link, rounds run with scanned attendance, and offers follow your one-student-one-job rules.Companies, job notification forms and trainingKeep the companies that recruit from your college, with their contacts, sector, ratings and agreements. Invite a company by a link: it fills in its job notification form on a web page, and approving the form makes the drive. Record training sessions, mock tests and mock interviews with attendance and scores.Placement reports for NAAC, NBA and NIRFSee the season in numbers, the students not placed and why, and each company and drive. The placement tables NAAC, NBA and NIRF ask for are built from the drives and offers you recorded. Download them in Excel or PDF, and publish the season's totals on a public page with no student named.Student placement profiles, verified and approvedEach student keeps a placement profile with skills, projects and resumes on the portal or in the Campus app. Marks, CGPA and backlogs come from the published results and cannot be typed. The placement cell or the department's coordinator verifies the profile, and more approvers can follow. Nothing is shared with a company until the student gives consent.
Assets
3 featuresFixed assets: register, depreciation, tax book and work in progressEvery lab instruments, computers, projectors, library furniture, college buses and hostel fittings your college owns sits in one register. Each has its cost, depreciation and book value. Depreciation posts to your books each month, and income-tax depreciation is worked out by block beside it. A new lab block or a hostel wing being built gathers its cost until it becomes an asset.Asset care, and assets issued and returnedGive a laptop or tablet to a faculty member, or a projector to a room. The faculty member confirms in the app before the asset moves to them. Record its condition when it comes back. Keep each asset's warranty, AMC and insurance, and the person looking after it is told 30 days before each one ends.Physical verification of assetsCount the assets in each lab, classroom and office by scanning their QR tags. See at once which were found, which are missing, which turned up in another room and which are not in the register. The count is kept with who saw each asset and when.
Across SmartMy College
3 featuresApproval chainsLeave, assignments, circulars, elective registrations, credit transfers, certificates, revaluations, fees, placement profiles and job notification forms go to the right people in the right order. You set the chains up without code. Every decision is kept with who made it, when and why.NotificationsSmartMy College tells students, parents, faculty and recruiters when something needs them: an elective window, a fee due, a result, a drive or an offer. Every message also lands in one inbox in the Campus app and on the portal. Each person chooses their channels and their informational messages.Security: sign-in log, password rules and two-factor sign-inSee every sign-in try, set password rules, ask for a second factor or a passkey, and limit sign-ins by network, device and hours. Settings can differ per Entity, and every part comes with every plan.
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