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FEATURES
The full feature list.
All 56 features of SmartMy Transit, grouped by area, each with the first plan that has it. Features marked "With SmartMy …" work when you also use that product.
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01People and access02Stops, routes, riders03Daily runs04"Not riding"05Tracking set-up06Live map and playback07Arrival times08Trips, kilometres, alerts09Boarding10Messages to riders and parents11Web pages for riders and parents12Trip checklist13Maintenance14Documents15Breakdown and replacement vehicle16Vehicle booking17Route planning18With SmartMy HRMS19With SmartMy Campus20Set-up help and other links21Records and reports22More in the product01
People and access
1 featuresSeparate access for fleet administrator, fleet manager, driver / helper, rider and recipient; each sees only their own companies and recordsAdministrators, fleet managers, drivers and helpers, riders and those who receive messages each get their own access, and see only their own entities and records.
02
Stops, routes, riders
4 featuresStops with a map position and a radiusPut every stop on the map with a radius, so arrivals can be detected by themselves.
Pickup, drop and shuttle routes with ordered stops, planned times, vehicle, driver, helper, working days and seatsBuild pickup, drop and shuttle routes with stops in order, planned times, the vehicle, driver and helper, working days and seats.
Riders with pickup / drop service, route, stop and riding daysEach rider has their service, route, stop and the days they ride.
Who is told about each rider (the rider, parent, guardian), per topicChoose who hears about each rider, the rider, a parent or a guardian, topic by topic.
03
Daily runs
3 featuresRuns planned automatically for today and the days ahead, one per route and dayEach route's run for today and the coming days is planned by itself.
Start, arrive at each stop with the delay, end and cancel a run with a reasonDrivers start the run, arrive at each stop with the delay shown, and end or cancel it with a reason.
No-transport days (holiday, strike) for all or some routes, with the reasonMark holidays or strike days with no transport for all routes or some, with the reason.
04
"Not riding"
2 features"Not riding" for a day, one leg or both, with a reason; the run's rider list changes at onceA rider can skip a day or one leg with a reason, and the run's list changes at once.
The transport office, the named extra people (for example the school admin) and the driver are toldThe transport office, the people you name (such as the school admin) and the driver all hear about it.
05
Tracking set-up
1 featuresTracking devices linked to vehicles through our tracking server, with the company's speed limitGPS devices in the vehicles connect through our tracking server, with your speed limit.
06
Live map and playback
2 featuresLive map of all vehicles: moving / idle / stopped / offline, speed, the running run with its delaySee every vehicle on one map: moving, idle, stopped or offline, its speed and the run it is on with its delay.
Playback of a vehicle's track with time, speed and the alerts on itReplay where a vehicle went, with times, speeds and any alerts on the way.
07
Arrival times
3 featuresExpected arrival time at each stop, updated every minuteEach stop gets an expected arrival time, updated every minute.
Arrival and departure at a stop recorded by itself when the vehicle enters the stop's radiusArrival and departure at a stop are recorded by themselves when the vehicle enters the stop's radius.
Arrival times that learn from the route's recent runs on the same weekdayArrival times learn from the route's recent runs on the same weekday, so they get more accurate.
08
Trips, kilometres, alerts
5 featuresEach vehicle's trips of the day: start, end, places, kilometres, top speed, idle timeEvery trip of the day with start, end, places, kilometres, top speed and idle time.
Daily kilometres from GPS added to the vehicle's odometerKilometres from GPS are added to the odometer each day.
Alerts to the office: SOS, overspeed, power cut / tamper, device offline, long idle, use outside allowed hours, sudden fuel drop (units with a fuel sensor)The office is alerted to SOS, overspeed, power cut or tampering, a device offline, long idling, use outside allowed hours and sudden fuel drops where a fuel sensor is fitted.
Alerts acknowledged with a noteEach alert is acknowledged with a note, so you know who dealt with it.
Driving score per tripEach trip gets a driving score; the formula is still being tuned on real vehicles.
09
Boarding
2 featuresBoarded / dropped / absent marked per rider by the driver, helper or officeThe driver, helper or office marks each rider boarded, dropped or absent.
Boarding card with a QR code per riderEvery rider gets a boarding card with a QR code.
10
Messages to riders and parents
2 featuresRun started, minutes from your stop, arrived at the stop (each can be switched off by the person)Riders and parents hear when the run starts, how many minutes away it is and when it reaches the stop; each person can switch any of these off.
Boarded, dropped, missed, delay, vehicle changed, run cancelledThey also hear when the rider boards or is dropped, misses the bus, a delay, a change of vehicle or a cancelled run.
11
Web pages for riders and parents
2 features"My transport" page: today's runs, planned and expected time, the bus and the stop on a small mapA web page shows today's runs, the planned and expected times, and the bus and the stop on a small map.
"Tell the school" on that page (not riding, with reason) and "rides as usual"From the same page, parents say the child is not riding, with a reason, or will ride as usual.
12
Trip checklist
2 featuresStart / end checklist: odometer, fuel level, remarks, photos of the vehicle sides and meters; required as the company choosesAt the start and end of a trip the driver records odometer, fuel, remarks and photos of the vehicle and meters, as required by you.
Flags for odometer against GPS kilometres, kilometres between trips, fuel fallen while standing; report by vehicle and driverOdometer readings are checked against GPS kilometres and between trips, and fuel that fell while parked is flagged, with a report by vehicle and driver.
13
Maintenance
4 featuresService plans by kilometres, days or engine hours with "due soon" and "overdue"Plan services by kilometres, days or engine hours and see what is due soon or overdue.
Job cards with parts, labour, vendor, cost and downtime; the vehicle is off the road while one is openRecord repairs with parts, labour, vendor, cost and downtime; the vehicle is off the road while the job is open.
Tyres and batteries: position, serial, fitted and removed, kilometres runTrack each tyre and battery by position and serial, when fitted and removed, and the kilometres it ran.
Fuel log with kilometres per litre and a warning on abnormal mileageLog fuel and see kilometres per litre, with a warning when mileage looks wrong.
14
Documents
3 featuresVehicle papers (registration, insurance, pollution, fitness, permit, road tax) with renewal remindersRegistration, insurance, pollution, fitness, permit and road tax are kept with reminders before renewal.
Driver and helper papers (licence, badge, medical, police verification) with a reminder before expiryLicences, badges, medical and police verification are kept with a reminder before they expire.
A run does not start with a lapsed paper unless the office writes a reasonA run cannot start with a lapsed paper unless the office writes down a reason.
15
Breakdown and replacement vehicle
2 featuresBreakdown report that takes the vehicle off the road and alerts the officeA breakdown report takes the vehicle off the road and alerts the office.
Replacement vehicle offered only from those free, with valid papers and enough seats; riders toldOnly free vehicles with valid papers and enough seats are offered as a replacement, and riders are told.
16
Vehicle booking
2 featuresBooking requests (purpose, places, times, passengers) from the office or the web page, with a clash checkStaff book a vehicle for a purpose, places, times and passengers from the office or a web page, with a clash check.
Approval in no, one or two steps; vehicle and driver assigned; trip with odometerBookings are approved in none, one or two steps, a vehicle and driver are assigned, and the trip records the odometer.
17
Route planning
2 featuresBest stop order for a routeWork out the best order of stops for a route.
Re-plan a leg's routes on the fewest vehicles within seats and a longest ride; review, then applyRe-plan the routes of a leg on the fewest vehicles within seats and a longest ride time; review the plan before you apply it.
18
With SmartMy HRMS
2 featuresRiders, drivers and helpers picked from employees; warning and a task when a driver is on approved leaveRiders, drivers and helpers come from your employees in SmartMy HRMS, and a driver on approved leave raises a warning and a task.
Run and booking trip start / end become attendance punches for the driver and helperThe start and end of a run or trip count as attendance punches for the driver and helper.
19
With SmartMy Campus
4 featuresStudents become riders with class and admission number; parents only (school) or student and parents (college) are toldStudents from SmartMy Campus become riders with class and admission number; parents are told for schools, students and parents for colleges.
Transport attendance per student, class, day and legTransport attendance per student, class, day and leg.
Transport card on each child's page in the parent portalParents see a transport card on each child's page of the parent portal.
Transport fee plans by service and period on the fee ledger; overdue riders left out of new runsTransport fees by service and period go on the Campus fee ledger, and riders with overdue fees are left out of new runs.
20
Set-up help and other links
2 featuresSpreadsheet import of stops, routes, route timings and ridersBring stops, routes, timings and riders in from a spreadsheet.
Riders and parents raise transport ticketsRiders and parents raise transport complaints as helpdesk tickets.
21
Records and reports
5 featuresChange history on stops, routes, riders, runs, devices, bookings and job cardsEvery change to stops, routes, riders, runs, devices, bookings and job cards is recorded.
Lists with spreadsheet exportEvery list exports to a spreadsheet.
Trip and kilometre analysis by vehicle and driverTrips and kilometres by vehicle and driver.
Reports on services due, job cards, fuel and the bookings calendarServices due, job cards, fuel and the bookings calendar.
Several companies / fleets in one set-up, each seeing its own recordsRun several entities or fleets in one account, each seeing its own records.
22
More in the product
1 featuresStaff chatTransport staff chat with each other inside SmartMy, one to one or in groups.
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