Every plan, side by side.

Three plans. Each one has everything of the plan before it. Below is every feature of SmartMy School, area by area, with the plans that include it.

Plans

Starter

Priced to your size

Admissions, students and parents, attendance, timetable, homework, notices, Campus app and portal

26 features

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GrowthRecommended

Priced to your size

Everything in Starter, and: fees with online payment, exams and report cards, certificates, library, parent-teacher meetings and chat

57 features

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Scale

Priced to your size

Everything in Growth, and: activities, discipline, several schools in one group

80 features

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Every plan includes all of the plan before it. Tell us your size and we will give you a figure.

Feature	Starter	GrowthRecommended	Scale
Limits and what every plan includes
Which students count	on the rolls in the current academic year	same	same
Office / administrator logins (principal's office, admissions desk, fee counter, accounts, system administrator)	3	10	25
Teachers and class teachers (web and the app's staff view)	unlimited, not counted	unlimited, not counted	unlimited, not counted
Parents and students (app and portal)	unlimited	unlimited	unlimited
Institutions (schools as legal entities)	1	1	1
Campuses, academic years	not counted	not counted	not counted
Classes, sections, subjects	unlimited	unlimited	unlimited
Alumni / left students kept (not charged)	unlimited	unlimited	unlimited
Data import at the start	self-service sheets	self-service sheets	we check the sheets with the school
Back-office users (staff who run the product)	3	10	25
App and portal users (the people you serve)	unlimited	unlimited	unlimited
Storage for files, photos and documents	2 GB	10 GB	50 GB
Web address	a SmartMy address (yourname.smartmy….com)	+ your own domain	+ own domain
Single sign-on (Microsoft / Google)	add-on	add-on	included
Getting started	self-start	self-start; guided set-up half price on a yearly plan	guided set-up included on a yearly plan
Support	email, 2 working days	email and chat, 1 working day	+ phone, 4 working hours
Backups kept (taken every day)	7 days	7 days + one up to 14 days old	7 days + one up to 14 and one up to 30 days old
A test copy of your data, to try changes safely	–	add-on	1 included
Admissions and student records	Starter	Growth	Scale
Admission enquiries and applications, through to the student record
Student record with parents and guardians; siblings share one parent login
Student documents (birth certificate, previous TC, Aadhaar...) with numbers, dates and scans
Classes, sections, subjects, class and subject teachers, academic years
Students put into a class and its subjects; a class moved to the next term or section
Buildings and rooms; rooms booked for classes and events
Staff records: staff ID, service dates, PF number, employment history, qualifications, family, designations (for schools without SmartMy HRMS)	–
Staff record dates kept in step with SmartMy HRMSWith SmartMy HRMS	–
Set-up from spreadsheets: staff, classes, sections, subjects, students with parents (checked before anything is saved)
Attendance and leave	Starter	Growth	Scale
Class attendance registers marked on the web or in the teacher's app
Attendance for parents: percentage, absences, by subject, special days
Attendance by face: the teacher's phone recognises the class one by one or in a class photo and ticks the students for the teacher to confirm (parents consent in the app or on paper; enrolled by the office; no photo kept)	–	–
Leave applied by the parent on the app or portal, approved or rejected with a reason by the teacher
Leave approved in steps (class teacher, then coordinator / principal)
Timetable, homework, notices	Starter	Growth	Scale
Weekly timetable and holidays, for teachers, parents and students
Homework, classwork, projects and study material; online submission; late and missing flagged
Teachers set, review, mark and return homework from the app
Lesson plans: the lesson a teacher plans for a subject, tied to a period of the timetable	–
Class substitution: cover or swap a period when a teacher is away (from approved leave), with approval and a notice to the substitute	–
Circulars and notices with attachments
Apps and portal	Starter	Growth	Scale
Campus app for parents and students (one login for all children)
Parent and student web portal
Teachers' view in the app: today, classes, attendance, requests
Alerts inbox with notification settings per parent
Fees	Starter	Growth	Scale
Fee structures by class and joining year, payment plans and instalments	–
Fee counter: collect against dues, receipt with QR check, cash / cheque / bank, cheque bounce	–
Parents see dues, receipts and the statement, and pay online on the app or portal	–
Application fee paid online by applicants	–
Concessions (sibling, staff child, scholarships), waivers, advance credit	–
Deposits and refunds, late fees, services blocked for overdue fees (results, transfer certificate, library...)	–
Trips and events: invitation, parents answer and pay	–
Cashier closing and fee reports; receipts posted to the accounts	–
Export of receipts, cancellations and refunds to Tally	–	–
Exams and report cards	Starter	Growth	Scale
Exams, papers, mark entry (web or the teacher's app), grading and pass rules	–
Results and report cards published to parents on the app and portal	–
Homework / assignment marks and attendance counted in the internal mark	–
Exam fees collected with the fees	–
Co-scholastic grades (work education, art, health, discipline) on the report card	–
Grace and moderation marks; supplementary exams and revaluation requests with their fees; hall tickets; attendance-shortage fine	–
Exam sittings (forenoon, afternoon, periods); class periods on exam days by a policy per class or exam (other periods held, classes after the exam, no classes), not counted in anybody's attendance	–
A subject examined in parts (theory and practical, Paper I and II, viva) on different dates: marks and attendance per part, merged into the subject (added, weighted, best of); pass on the subject or in each part	–
Invigilation: halls and seats per paper, duty roster by rules (staff per students, not the subject's teacher, duties a day), exam attendance and booklet count taken in the hall by the invigilator	–
Valuation of written papers: a scheme per subject (one, two or more evaluators, blind, by dummy number), bundles, a further evaluator or the chief examiner when marks differ beyond a limit, the final mark by a chosen logic (average, higher, closest two, median...), every mark kept in the history; revaluation by the scheme's rule	–
Question bank: questions by unit, level and course outcome reviewed into the bank; paper patterns; question papers filled from the bank, typed or uploaded by several setters who do not see each other, scrutinised, one selected (or sets A / B) and the rest kept as reserve; the selected paper sealed until shortly before the exam; marks entered per question in valuation; marks by course outcome	–
On-screen marking: scanned answer scripts uploaded in bulk (files named by the dummy number, or long scans split by the sticker's barcode) and kept in the media storage; the evaluator reads each script on the screen beside the marks, places marks and remarks on a page, strikes an unanswered page through; a bundle is submitted only when every page was opened; a pen and tick / cross stamps on the page; the chief examiner's check and a revaluation on the same screen; the front sheet hidden from those who value; scans as pictures; the student's copy with the marks, downloaded from the portal; time per script, scripts per day, scans deleted some months after the exam	–
Certificates, library, parent contact	Starter	Growth	Scale
Bonafide, conduct and transfer certificates with signature and QR check; requested, paid for and downloaded by families	–
Library: catalogue, issue and return, overdue, fines on the fee account; parents see books and fines	–
Parent-teacher meetings: slots, parents book on the app, attendance, notes shared with the family, follow-ups	–
Parent-teacher chat about a child, with the school's oversight; teachers message a class	–
Activities and discipline	Starter	Growth	Scale
In-school activity choices (music, skating...) with groups, pick limits and limited seats	–	–
Extra-curricular programmes and after-school classes, free or paid, with waiting lists, sessions, attendance and assessments	–	–
Parents enrol and withdraw on the app and portal; activity fees on the fee account	–	–
Discipline: incidents, cases, hearings, decisions and appeals, with an action ladder per offence	–	–
Conduct page for parents with online appeal	–	–
Confidential complaints (bullying, child-safety) filed by students and parents	–	–
Pickup and early exit: authorised pickup persons (photo, ID, approved by the office), pickup / early-exit passes with a one-time code to the parents, the gate checks the code and the photo and lets the student out, late returns flagged; on the portal, the app and the staff app's gate page	–	–
Group	Starter	Growth	Scale
Several schools in one account (further schools bought); one parent login across all of them
Set-up sheets for fees, exams, timetable, activities and library checked with the school by us	–	–
Own WhatsApp number, own-brand app, agreed terms	–	–	–
More in the product	Starter	Growth	Scale
Student and staff ID cards printed with the logo and the principal's signature
Import sheets for periods, holidays, the weekly timetable and this year's attendance
Import sheets for fee structures, concessions, late fees, exam marks, co-scholastic grades, library, certificates and staff records	–
Import sheets for activities and alumni	–	–
Staff app: admissions desk
Staff app: library counter	–
Staff app: activity instructor and discipline screens	–	–
Approval chains (several levels) for homework and circulars
Approval chains (several levels) for fee structures, concessions, refunds, certificate requests and revaluation	–
Approval chains (several levels) for activity enrolments	–	–
Group dashboard: nightly scorecards per institution (attendance, fees, exams, messages, discipline)	–	–
Online activity assessments (surveys)	–	–
Staff chat
Hostel bed asked for on the application and booked when the student is madeWith SmartMy Hostel
Alumni records and alumni events	–	–
Assets	Starter	Growth	Scale
Fixed asset register: assets with depreciation, transfers and disposal	–	–
Asset care: service schedules, warranty and AMC, with reminders	–	–
Asset issue and return: given to a person, a customer or a place, confirmed by the person who gets it; condition and damage charge on return	–	–
Assets in the staff app: With me to confirm, hand back or dispute; Find an asset, Given out and Asset checks for the Asset Incharge	–	–
Physical verification of assets: counted, found, missing or moved	–	–
Tax book: income-tax depreciation kept apart from the books	–	–
Capital work in progress: costs gathered while an asset is built, made an asset when ready	–	–

See your own school year run in it.

Tell us how many students you have, which classes you run and how you collect fees today. We will show you SmartMy School set up that way.

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