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Library

Keep the catalogue and every copy with its accession number. Issue and take back books at the desk or on a phone, and late fines go to the student's fee account. Parents see the books their child has out and what is overdue.
PLANSFrom Growth
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The problem it solves

  • The issue register is a notebook, and nobody can say who has a book that went missing last term.
  • Fines for late books are worked out by hand and rarely collected.
  • A student leaves with three library books, and the transfer certificate is already signed.
  • Parents learn about an overdue book only when the librarian sends a note home.

How it works

  1. The librarian sets up categories, authors and books, then adds the copies. Each copy gets an accession number and a QR code of that number.
  2. To issue, open Smart Library > Borrows and choose the borrower, the book and an available copy. Set the due date or the number of days.
  3. On a phone, the librarian scans the copy's barcode or the student's ID card in the Campus app's Library desk and taps Issue.
  4. Once a day the system marks loans past their due date as Delayed. The dashboard and the Delayed filter show them.
  5. When the book comes back, End Borrow closes the loan. If it is late and the borrower is a student, days late times the fine per day becomes a due on the fee account.
  6. A lost book is marked with Book Lost: the copy becomes Lost and the book's price is charged to the student.

Everything it does

Catalogue

  • Books with authors, category, language, edition, ISBN, pages, price, purchase invoice number and a cover
  • Copies with accession number, QR code, shelf (Place) and status: Available, Borrowed or Lost
  • Your own accession numbers are kept when you import
  • Categories can be shared by every school in the account or kept to one
  • Publishers kept as a reference list

Loans

  • Statuses: Draft, Running, Delayed and Ended
  • Due date typed, or worked out from the number of days; the app uses the copy's loan days, 15 to start with
  • Only available copies of the chosen book are offered
  • A running loan is locked; a library manager can put it back to draft to correct it
  • Renew from the Campus app's Library desk
  • Any contact can borrow: students and staff are there already
  • No membership cards, no cap on books per borrower and no loan period per kind of borrower

Overdue books and fines

  • A daily check marks overdue loans Delayed; Check Delayed runs it at once
  • Fine = days late times the rate per day, charged once per loan, on return or when the book is marked lost
  • Rate: the Entity's Library Fine per Day, or a Delay Penalty chosen on the loan
  • The fine goes to the student's fee account under the Library Fine head and is paid like any fee
  • Students only: loans to staff are not charged
  • A lost book charges the book's price

Blocks and clearance

  • With the Library Borrowing block rule, a student with overdue fees cannot be issued a book
  • Books not returned stop the transfer certificate

Reports

  • Dashboard: Running Borrows, Delayed Borrows, the most borrowed books and loans by borrower and book
  • Loans as a list, calendar, table, chart or cards, grouped by status, borrower or book
  • Copies filtered by Lost, Borrowed and Available

Who uses it

Librarian (Library User)Issues and takes back books, renews loans and marks books lost, on the web or the phone.
Library ManagerAdds and removes books, copies, categories and authors, deletes loans and corrects a running loan.
Fee officeCollects library fines with the other dues and sets the fine per day.
Parent or studentSees the books out, their due dates, overdue books and returned books.

Where you use it

  • Web: Smart Library (Dashboard, Borrows, Book Information, Configration) in the back office
  • The Campus app, staff view: Desk > Library. It has Out now, Overdue, Due today, barcode scan, issue, return, renew and mark as lost. Built and in testing, not in the app stores yet
  • Parent portal and the Campus app: the child's Library page
  • Not sent today: overdue reminders to borrowers or parents; families see overdue books on the portal and in the app
  • Not built: a printed overdue notice, membership cards and a record for damaged books

What you control

Settings

  • Library Fine per Day: per Entity, under Fees > Configuration > General > Settings; 0 means no fine
  • Delay Penalties: your own rates to pick on a delayed loan
  • Loan days per copy: 15 to start with
  • Library Borrowing block for overdue fees: off unless you add the block rule
  • Library page for families: on, with a switch on the Entity's Parent & Student Portal tab

Notifications

  • No library notification events today: the library sends no reminder of its own

Questions

Can the librarian work from a phone?

Yes. The staff view of the Campus app has a Library desk. Scan the book's barcode or the ID card, then issue, return, renew or mark as lost. The app is built and in testing, not in the app stores yet.

How are late fines collected?

When a late book comes back, the fine is worked out and added to the student's fee account under Library Fine. The family pays it at the counter or online with other fees.

Are parents reminded about overdue books?

Not by a message today. Parents and students see overdue books with their due dates on the portal and in the app.

Can we bring in our existing catalogue?

Yes. The import workbook has sheets for books, copies and current loans, and keeps your accession numbers.

Can a student leave with books still out?

The transfer certificate cannot be issued while library books are not returned, unless the office deliberately overrides the clearance.

Related features

CERTIFICATES, LIBRARY, PARENT CONTACTBonafide, conduct and transfer certificatesFamilies ask for a bonafide, conduct or transfer certificate on the portal or the Campus app. They pay its fee, if any, and download it signed. Every certificate carries a QR code that anyone can scan to check it is genuine.FEESFee counter and receiptsYour cashier picks a student, ticks the dues and takes cash, cheque, UPI, card or a bank transfer. The receipt prints with a QR code that anyone can scan to check it, and a bounced cheque opens the dues again.FEESDeposits, refunds, late fees and blocks for overdue feesHold caution deposits and give them back when a child leaves, with unpaid fees cleared first. Late fees are added each night by your slabs. The transfer certificate, library borrowing and hall tickets can wait while fees are long overdue.ADMISSIONS AND STUDENT RECORDSSet-up from spreadsheetsBring your school in from Excel: staff, classes, sections, subjects, students with parents, the timetable, this year's attendance, fees, marks and library. The whole workbook is checked first, and nothing is saved until every row is clean.APPS AND PORTALTeachers' appThe staff view of the Campus app puts a teacher's day on the phone. Today's periods and registers, homework, leave requests, parent meetings and chat with families are there, and each teacher sees only the pages their role allows.APPS AND PORTALCampus app for parents and studentsOne app on Android and iPhone for parents and students: attendance, timetable, homework, results, notices, leave, meetings, fees and chat with teachers. A parent signs in once and switches between all their children, even in different schools of your group.

See your own school year run in it.

Tell us how many students you have, which classes you run and how you collect fees today. We will show you SmartMy School set up that way.
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