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PLANS
Every plan, side by side.
Four plans. Each one has everything of the plan before it. Below is every feature of SmartMy HRMS, area by area, with the plans that include it.
Plans
Starter
Employee records, shifts and holidays, attendance, leave, employee self-service and app, approvals; confidential grievances as an add-on
GrowthRecommended
Everything in Starter, and: payroll with PF / ESI / PT / TDS, payslips and bank file, loans, increments and bonus, expense claims, letters, assets, exit with full and final
Business
Everything in Growth, and: recruitment, joining and probation, performance, conduct and learning, travel and benefits, agency staff
Enterprise
Everything in Business, with the limits, terms and messaging number agreed for your group.
Every plan includes all of the plan before it. Tell us your size and we will give you a figure. Talk to us to try it or to start.
| Feature | Starter | Growth | Business | Enterprise |
|---|---|---|---|---|
| Limits and what every plan includes | ||||
| Who is counted | every active employee; HR, payroll, interviewers, approvers and other roles are never counted on top | same | same | same |
| Work locations | 1 | 5 | unlimited | unlimited |
| Departments, designations, grades, shifts, holiday calendars, leave types | unlimited | unlimited | unlimited | unlimited |
| Phones approved for check-in | one per employee | one per employee | one per employee | one per employee |
| Salary templates (structures) per company | – | 5 | unlimited | unlimited |
| Payroll runs | – | unlimited | unlimited | unlimited |
| Letter templates per company | – | 20 | unlimited | unlimited |
| Open job postings at one time | – | – | 25 | unlimited |
| Careers pages | – | – | 1 per company | 1 per company |
| Agencies (manpower contractors) | – | – | unlimited | unlimited |
| App and portal users (the people you serve) | unlimited | unlimited | unlimited | unlimited |
| Storage for files, photos and documents | 2 GB | 10 GB | 50 GB | as agreed |
| AI credits a month (HRMS recruitment only, for now) | – | – | 500 | as agreed |
| Web address | a SmartMy address (yourname.smartmy….com) | + your own domain | + own domain | + own domain |
| Single sign-on (Microsoft / Google) | add-on | add-on | included | included |
| Getting started | self-start | self-start; guided set-up half price on a yearly plan | guided set-up included on a yearly plan | planned with you |
| Support | email, 2 working days | email and chat, 1 working day | + phone, 4 working hours | named contact |
| Backups kept (taken every day) | 7 days | 7 days + one up to 14 days old | 7 days + one up to 14 and one up to 30 days old | as agreed |
| A test copy of your data, to try changes safely | – | add-on | 1 included | included |
| Roles and access | ||||
| Each employee sees only their own records; managers see their team at any level below | ||||
| HR officers limited to the companies, departments or locations given to them | ||||
| Access levels within HR down to sections of the employee record | – | |||
| Foundation: employees and organisation | ||||
| Employee record: PAN, Aadhaar, UAN, PF, ESIC, passport, family, nominees, emergency contacts, education, previous employment, background check | ||||
| Departments with sub-departments, designations, grades, employment types, staff categories, work locations | ||||
| Policies set by company, location, department, category, grade or employee; the most specific one wins | ||||
| Stages (probation, confirmed, notice, separated) and employee code numbering | ||||
| One person with employee records in several group companies (People, group view) | ||||
| Transfers and promotions with effective dates and history | ||||
| Transfer to another group company, keeping the person, UAN and service | – | |||
| Shifts, offs and holidays | ||||
| Fixed, night, rotating, split and flexible shifts | ||||
| 24-hour rotations with team offsets; shift swaps accepted by the colleague and approved by the manager | ||||
| Weekly-off patterns (for example Sundays plus 2nd and 4th Saturdays), half-day offs | ||||
| Holiday calendars with public and restricted holidays, yearly quota, holidays declared on the day | ||||
| Roster planner: employees by days for 1, 2 or 4 weeks | ||||
| Attendance capture | ||||
| Check-in on the web, only from the networks the policy allows | ||||
| Check-in from the employee's approved phone with selfie and place check | ||||
| Face recognition for attendance: a tablet in the HRMS app as a kiosk records the punch by face, and the phone check-in checks the face instead of the selfie (consent in the app, at the kiosk or on paper; enrolled by the attendance office; no photo kept) | – | – | ||
| Attendance processing | ||||
| One record per employee and day: status, paid days, loss of pay, late / early / overtime minutes, the rules applied in plain words | ||||
| Grace for late and early, deductions from leave or as loss of pay, minimum hours for half and full day | ||||
| Regularisation requests (single and bulk), on duty, work from home | ||||
| Overtime minutes by policy, converted to comp-off | ||||
| Corrections by authorised HR only, with a reason, logged before and after; "changed by HR" report | ||||
| Monthly attendance register with totals, filters and CSV export | ||||
| Leave | ||||
| Leave types with yearly, quarterly or monthly credits, pro-rata for joiners | ||||
| Limits per request, notice, half days, proof beyond N days, sandwich rule | ||||
| Year end: carry forward, encash, lapse; credits that expire | ||||
| Comp-off for work on offs and holidays; permissions (short leave) | ||||
| Approval per leave type: none, manager, HR, or manager then HR | ||||
| Payroll engine | ||||
| Salary components set up without code (fixed, % of another, % of CTC, slab, rate x quantity, monthly input) | – | |||
| Standard India salary template; salary by annual CTC or monthly gross with breakup | – | |||
| Salary revisions with effective dates and history | – | |||
| Payroll run per company and pay period from the attendance record; joining, leaving or a salary change mid-period | – | |||
| Monthly inputs, reimbursements, salary on hold and release, arrears component by component | – | |||
| Payroll approval steps and a review screen for approvers without payroll rights; released salaries paid together with their own bank file and letter | – | |||
| Pay preparation for other countries: gross pay without Indian statutory, file for an outside payroll | – | |||
| Payroll lock, reopen with a reason, audit trail, confidential salaries | – | |||
| Statutory, India | ||||
| PF (VPF, EPS split, ceiling or actual wages, EDLI and admin charges) with the ECR file | – | |||
| ESI contribution with the monthly file | – | |||
| Professional tax by state, labour welfare fund | – | |||
| Gratuity provided monthly in the accounts | – | |||
| Minimum wage check by state, zone and skill; register of wages and muster roll | – | |||
| Income tax (TDS) | ||||
| Both tax regimes, monthly TDS by projection, tax sheet on every payslip | – | |||
| Employee's tax declaration with a comparison of the two regimes; proofs accepted or rejected by payroll | – | |||
| Form 16 Part B, Form 12BA, Form 12BB as PDF; challans; Form 24Q data in Excel | – | |||
| Payroll output and accounts | ||||
| Payslip in the company's layout as a password-protected PDF, sent by email | – | |||
| Salary register in Excel; bank transfer files in formats set up on a form | – | |||
| Accounting entries per company for salaries, payments and loans | – | |||
| Loans, increments, bonus | ||||
| Loans and advances: interest free, flat or reducing, recovery in payroll, EMI holiday, top-up, foreclosure, statement | – | |||
| Increment cycle with proposals, budgets, approval by HR then top management, letters, arrears | – | |||
| Statutory bonus and company bonuses | – | |||
| Recruitment | ||||
| Manpower requisitions approved before posting | – | – | ||
| Job postings: internal and on a public careers page with an application form and knock-out questions | – | – | ||
| Candidate pipeline, duplicate matching, talent pool | – | – | ||
| Interview rounds with a panel, scorecards and each panelist's own locked assessment | – | – | ||
| Offer with salary breakup, approval, offer letter PDF, accept or decline on a link; the employee is made from the accepted offer | – | – | ||
| Resume bank: upload, versions, search, folders, merge, suggestions, consent and retention; import from a spreadsheet | – | – | ||
| Job boards: postings fed to boards, applications taken in by mail or file, monthly costs | – | – | ||
| Employee referrals with a bonus paid in parts through payroll, leaderboard | – | – | ||
| Recruitment agencies with their own pages, fees and replacement period; the fee becomes a vendor bill | – | – | ||
| Candidate self-fill form; background verification with packages, agencies and checks before joining | – | – | ||
| Candidate tests (online or at a kiosk) with marking | – | – | ||
| Hiring drives: campus, walk-in, job fair; institutions, queues and a live board | – | – | ||
| One-way video interviews | – | – | ||
| Hiring manager workspace, blind screening with a reveal log, and a recorded selection decision with back-ups | – | – | ||
| Stage rules without code, with a dry run and undo | – | – | ||
| Manpower plan, headcount budget, supplementary requests, hiring freeze and exceptions | – | – | ||
| Recruitment service levels, ageing and delay reasons; recruiter load, monthly targets and My Day | – | – | ||
| Do-not-hire list with overrides; former employees recognised and rehired on the same person | – | – | ||
| Internal moves with the current manager's consent, release date and transfer order | – | – | ||
| Recruitment dashboard and 14 reports (screen, Excel, PDF, app) | – | – | ||
| Apply on WhatsApp (with a connected WhatsApp number) | – | – | ||
| Joining and probation | ||||
| Pre-joining link without a login: upload documents, accept policies, confirm the joining date | – | – | ||
| Onboarding tasks across departments with owners, due dates and escalation | – | – | ||
| Probation review, confirmation letter, extension up to the policy limit | – | – | ||
| Offer versions, the candidate's counter-offer and a negotiation log | – | – | ||
| Joining bonus and relocation with claw-back through payroll | – | – | ||
| Pay bands and salary fitment against peers | – | – | ||
| Joining watch from accepted offer to day one: risk score, touch-points, joining page, joining date requests | – | – | ||
| Joining kit signed electronically, nomination forms | – | – | ||
| Medical fitness checks: rules, clinics, results, joining held until fit | – | – | ||
| Buddy, first-day details and a first-week plan | – | – | ||
| 30 / 60 / 90 day check-ins of new joiners; early attrition and early-leaver reports | – | – | ||
| Letters, cards, documents, assets | ||||
| Employee documents with scans and a reminder before expiry | – | |||
| Originals kept in custody, lent back with a promised return date | – | |||
| Letters from templates (appointment, salary certificate, experience and others), requests by employees, bulk generation, QR page that confirms a letter is genuine | – | |||
| ID cards with QR: print, issue, re-issue with a charge through payroll | – | |||
| Assets: request, issue with acknowledgement, return, damage or loss recovered from salary | – | |||
| Travel, expenses, benefits | ||||
| Expense claims with bills, checked line by line by accounts; own vehicle per km | – | |||
| Travel: entitlements by grade and city, requests with itinerary and advance, company bookings, settlement against the advance | – | – | ||
| Flexible benefit plan with declarations, bills and year-end closing | – | – | ||
| Performance, conduct, learning | ||||
| Appraisals, simple or 360 degree, with goals, calibration and a rating that feeds increments and bonus | – | – | ||
| Discipline: memo or show-cause, reply, committee hearing, fines and unpaid suspension through payroll, appeals | – | – | ||
| Training: courses, sessions, nominations, attendance, certificates with expiry, required hours | – | – | ||
| HR policies with versions, audience and acknowledgement deadlines | – | – | ||
| Agency staff | ||||
| Agencies with rates and licence; agency workers' attendance; monthly bill built from attendance and compared with the agency's invoice | – | – | ||
| Exit | ||||
| Resignation and other separations with notice from policy, approval, buyout or waiver | – | |||
| Exit interviews and clearance per department | – | |||
| Full and final: held salary, leave encashment, gratuity, loans, dues, final TDS, approved by HR then accounts; relieving letter | – | |||
| Views, approvals, reports | ||||
| One approvals inbox with delegation, reminders and escalation | ||||
| Multi-level approval chains per company and kind of request, set up in one click | ||||
| Employee 360 screen; organisation chart with search and CSV export | ||||
| Vacancies on the organisation chart (open positions from recruitment) | – | – | ||
| Reports: headcount, attrition, leave liability, attendance changed by HR | – | |||
| Reports: salary cost by company, department, component and month | – | |||
| Reports: training hours, travel and expense analysis | – | – | ||
| Self-service, app, notifications | ||||
| Employees and managers sign in on the web with their own login and work on their own records | ||||
| Phone app for employees, managers and HR (attendance, leave, approvals; more sections as the tier adds them) | ||||
| Notices by email and inside the product for requests, decisions, reminders and escalations | ||||
| Links and platform | ||||
| With SmartMy Campus: teaching / non-teaching flag, vacations and vacation duty that earns leave | ||||
| With SmartMy Campus: guest faculty paid per lecture taken from the timetable | – | |||
| Grievance (confidential complaints, POSH committee) included | add-on | add-on | ||
| Go-live import from Excel: employees, statutory details, bank, documents, opening leave balances, past attendance | ||||
| Several companies in one account, each holding HRMS; a person is counted in the company that employs them | ||||
| Canteen, hostel and shop purchases recovered from salary as a payslip line, settled at exitWith SmartMy FeastWith SmartMy HostelWith SmartMy POS | – | – | ||
| More in the product | ||||
| Wage runs paid daily, weekly, fortnightly or twice a month, with loans, bank file and accounting | – | |||
| Management reports: payroll comparison, joiners and leavers, increments, bank letter, statutory statements | – | |||
| Provisions report: gratuity, bonus and leave liability at the encashment rate | – | |||
| Go-live import of the year's pay so far, open loans and assets held | – | |||
| Maternity benefit rules (weeks, eligibility, medical bonus) | – | |||
| Approved agency bill becomes a vendor bill in accounting | – | – | ||
| Staff chat | ||||
| Attendance devices (ZKTeco / eSSL): punches come straight from the device; charged per device | ||||
| Paid overtime, shift allowances and part-time pay through payroll | – | |||
| AI screening of applications: resume reading, match score, ranking, interview questions | – | – | ||
| Single sign-on with Microsoft / Google, directory sync, automatic deactivation on exit | – | – | ||
Tell us your size and we will put the figure in writing.
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