Interviews, scorecards, tests and video interviews
Interview rounds with standing panels and scorecards, where each panelist's assessment is their own and locked once given. Online tests marked by the system, and one-way recorded video rounds. A workspace where the hiring manager answers yes, hold or no, and the final choice is recorded with back-ups.
PLANSScale only
The problem it solves
- Panelists copy each other's scores, or fill them in a week later from memory.
- Candidates are tested on paper, and the marks live in someone's drawer.
- First rounds take a week of calendar juggling for twenty minutes of questions.
- The hiring manager says yes on a call, and nobody can later show why one candidate was chosen over another.
How it works
- On the posting, copy the rounds from a plan template: type, who interviews (a panel or picked people), the mode and the scorecard.
- From the application, Schedule Interview: online with a link, in person with the venue, or by phone. Or let the candidate pick one of the times you offer.
- Each panelist fills their own assessment: a score per criterion, a recommendation from Strong yes to Strong no, strengths and concerns. Nobody sees another's scores before submitting, and a submitted assessment is locked.
- Tests go out by link, at a supervised kiosk, on paper or scored by the panel. Most answers are marked by the system; long answers and files go to the named markers.
- For a first round without a meeting, send the recorded interview. The candidate answers your questions on video, and reviewers rate each answer later.
- Share the shortlist with the hiring manager, then Compare and Decide: selected, back-ups in order, and the reason for each one not selected.
Everything it does
Interviews and panels
- Standing panels with Chair, Member and HR observer roles, the departments and positions they serve and Members Needed
- Chair Breaks Ties: on to start with; an HR observer sits in but gives no assessment
- Busy Panel Members are shown; scheduling anyway needs Why Despite the Conflict
- The candidate's link shows the time, the map and who to ask for at the gate, or the video link, and a calendar file
- A candidate may ask for another time up to 2 times; the link works until 2 days after the interview
- Close the Round decides from the assessments in, once Assessments Needed are in
- A Member Cannot Come: name the substitute, who gets the assessment in their place
Tests
- Kinds: aptitude, reasoning, English or language, subject knowledge, technical, typing speed, personality, written task, demo class
- Question kinds: one answer, several answers, true or false, number, short text, long answer, file upload, typing passage; negative marks
- Sections with their own pass mark and time; questions typed in or drawn at random from the bank by subject, topic and difficulty
- Options: shuffle, no copy and paste, note tab switches, full screen, system check, what happens on another device, show the score
- Signals for the recruiter (left the tab, left full screen, copy or paste tried, other devices, similar answers); nothing is refused because of them
- Blind marking and two markers with a moderator when they differ by more than you allow
- Score %, percentile, below the cut-off; Ranking, Compare the Shortlist and Review Pass Rates by Group (below 80 % to start with)
Recorded video interviews
- Per question: Thinking Time, Answer Up To (seconds), Retakes Allowed and an optional recorded prompt
- Recorded in the browser on a phone or computer, or uploaded from the camera app
- The consent tells the candidate that nothing is analysed automatically; they can ask for their videos to be deleted
- Reviewers rate each answer and comment at a moment of the video; ratings fill the round's scorecard
- 5 days to answer, files up to 60 MB, videos kept until deleted unless you set a number of days
Hiring manager and the decision
- Jobs > For Managers > Shortlists for Me: Yes, Hold or No with a comment, a ranking by dragging, questions to the recruiter
- A reminder after 2 days without feedback; expected salary shown only if you allow it
- Blind screening: a candidate number instead of the name, photo and contacts until a chosen stage; Show Who It Is is logged with the reason
- Compare and Decide: candidates side by side; Selected, Back-up with an order, or Not Selected with a reason; locked once confirmed
- If the selected person declines, take the next back-up in their place
Who uses it
RecruiterSchedules rounds, sends tests and recorded interviews, shares shortlists and records the decision.
Panel memberFills their own assessment, and agrees or refuses times.
Hiring managerAnswers yes, hold or no on shared candidates, without a recruitment role.
MarkerMarks long answers and files from Jobs > For Managers > Scripts to Mark.
CandidatePicks a time, takes the test and records answers from their own links.
Where you use it
- Web: Recruitment > Applications > Selection and Offers > Interviews (list and calendar), Recruitment > My Interviews, Candidate Tests, Marking, Recorded Interviews, Selection Decisions; Jobs > For Managers > Shortlists for Me
- Kiosk: a supervised test page opened with the invigilator's PIN
- The SmartMy HRMS app: My interviews, Scripts to mark, Recorded answers, Shortlists for me, Candidate tests, Compare and decide. (Built and in testing, not in the app stores yet)
- Not in the app: building tests, panels and plan templates is done on the web
What you control
Settings
- Times a Candidate May Reschedule: 2; Interview Link Works For: 2 days after
- Recorded Interview: Days to Answer 5, Largest File 60 MB, Delete Recorded Answers After 0 days (never)
- Delete Test Answers After 0 days (never); Pass Rate Review Below 80 %
- Hiring Manager's Feedback Within: 2 days; Hiring Manager Sees the Expected Salary: off
- Blind Screening on New Postings: off; Names Show From Stage: the second stage when empty
Approvals
- Interview panel substitute: Approved at Once to start with. Set a level on the chain and the panel's chair agrees first (a recruiter when the chair is the one replaced)
Notifications
- Interview Invitation, Interview: Pick a Time, Interview Reminder and Interview Cancelled: to the candidate, by email, WhatsApp or SMS
- Interview Panel, Interview Reminder (panel), Assessment Due: to panelists, on screen and by email
- Test Invitation, Test Reminder, Test Result: to the candidate; Scripts to Mark: to markers; All Tests In: to the recruiter
- Recorded Interview Invitation and Reminder: to the candidate; Recorded Answers to Watch: to the panel
- Candidates Shared with the Hiring Manager, Feedback Awaited, Verdict, Question and Answer: between recruiter and hiring manager
- Back-up Candidate to Contact: to the recruiter
Questions
Can a panelist change a score after seeing the others?
No. Each assessment is the panelist's own, others' scores are hidden until they submit, and a submitted assessment is locked.Can candidates take a test on their phone?
Yes, by link in the browser within the time allowed. For a supervised test, the invigilator opens the kiosk page on a tablet or lab computer with the test reference and a PIN.Does the system judge the video answers?
No. People watch and rate them. The candidate is told before recording that nothing is analysed automatically.Does the hiring manager need a recruitment login?
No. Any manager sees the candidates shared with them under Jobs > For Managers > Shortlists for Me, or in the app, and answers yes, hold or no.Can coding tests run the candidate's code?
No. Technical tests use the question kinds listed above; running code is not built.Related features
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See your own month run in it.
Tell us how many people you have, how you take attendance and how your salary is structured. We will show you SmartMy HRMS set up that way.