Job postings, careers page and job boards
Post a job to your employees, your own careers page, job boards and WhatsApp, with screening and knock-out questions. Each application keeps its source, so you see what each source cost.
PLANSScale only
The problem it solves
- Applications arrive in five inboxes and on a few phones, and half of them never reach a recruiter's list.
- Recruiters read hundreds of resumes from people who lack the one must-have, such as a licence or a shift they will not work.
- Employees hear about openings after outsiders have applied.
- You pay job boards every month and cannot say which one brought the people you hired.
How it works
- Open the approved requisition and click Create Posting. Check the title, openings, whether the salary is shown, and Open From and Close On.
- Under Where, tick Internal (employees), Careers Page or both. Add screening questions (yes or no, number, text or choice); tick Knock-out with the expected answer for a must-have.
- Add the interview rounds, the job boards with their link and cost, and click Open.
- Candidates apply on the careers page without a login: contact details, resume, answers and consent. Employees apply from Jobs > Jobs and Referrals > Internal Jobs in one click. With a connected WhatsApp number, candidates can also apply in a chat.
- Each application lands in the pipeline with its source. A failed knock-out marks it Knocked Out with the reasons; the recruiter decides and can tick Recruiter Override.
- The applicant follows the application on a status page from the confirmation message, and can withdraw it with a reason.
Everything it does
Careers page
- A public page per Entity at your address followed by /careers. A group with several Entities gets one page with a search over every opening and a tile per Entity
- Up to 12 featured postings on the group page; without any, the newest opening of each Entity
- Your logo, accent colour, banner colours and label, headline, intro text and team photo; Light, Dark or the visitor's own theme
- About us, Life Here with photos, and up to 9 reviews from your people, added by recruitment managers
- New shows on postings opened in the last 7 days, Closing soon on those closing within 7 days
- General applications without a posting (on to start with) land in the resume bank
- Job alerts (on to start with): by email or WhatsApp, every day or every week, confirmed through a link first. Every message has a link to stop
- A candidate can see all their applications after a one-time code to their email or mobile
- A status page per application; New Status Link replaces a lost link
Postings
- Internal and Careers Page are both ticked on a new posting
- Screening questions with Knock-out and Expected; knock-out is a recommendation, never a refusal by itself
- The posting closes by itself on its Close On date
- Featured on the Careers Page for the group page
Job boards
- Each Entity keeps its own boards with a Tracking Code: a careers link ending in ?ref=code counts the application for that board
- Posted by hand: you post and note the link and cost
- Job feed: the board reads your open careers-page postings from an XML or JSON feed link; New Feed Link stops the old one
- Applications by email: the board's mails to your job board mailbox become applications
- Applicant file: import the board's Excel or CSV with a zip of resumes; the column mapping is kept for next time
- Results per row: New candidate, Known candidate, Needs a look or Failed
- Per board line on a posting: Not published, Published, Closed, Failed or Needs a partner account
- Cost per posting, monthly costs per board, and the report Job Boards: Cost and Result
Apply on WhatsApp
- The candidate sends JOBS for the list of openings, or APPLY with the posting's code, or scans its QR code or opens its link
- The chat asks, one by one, what you choose: email, years of experience, current location, current employer and notice period. It also asks for the resume (must be sent, can be skipped or not asked)
- Consent is recorded; a candidate can stop at any time and what they sent is deleted
- Chats: In progress, Applied, Left unfinished, Stopped by the candidate
Who uses it
RecruiterCreates and opens postings, sets questions and boards, imports board files and reads the applications.
Recruitment ManagerSets the look of the careers page, the boards and the reviews.
EmployeeSees internal openings and applies in one click.
CandidateApplies on the careers page or WhatsApp, follows the status page and asks for job alerts.
Where you use it
- Web: Recruitment > Applications > Postings and Sources > Job Postings, Job Alerts, Careers Page Reviews, Applicant Files From Boards, Received From Boards, WhatsApp Chats; Recruitment > Job Boards
- Careers page: your address followed by /careers, without a login
- Web: Jobs > Jobs and Referrals > Internal Jobs for employees
- WhatsApp: apply in a chat on your connected number
- Not connected yet: posting straight to Naukri, LinkedIn, Indeed or Shine; use the feed, email or file with them
- Not in the app: postings and boards are set up on the web
What you control
Settings
- Careers page block in Recruitment > Configuration > Settings: logo, name beside the logo (on), colours, banner label, headline, hero photo, page theme (Light)
- Take General Applications and Offer Job Alerts: on to start with
- Job Board Mailbox Name on the Entity's Recruitment tab
- Applications on WhatsApp: off. Asks email, experience, location and notice period to start with. Remind After 30 minutes, Close After 24 hours, Delete Unfinished Chats After 0 days (never)
- Every Open Posting in the Feed: on per board
Approvals
- Postings need no approval of their own: they are made only from an approved manpower requisition
Notifications
- Application Received: to the candidate, by email and on WhatsApp where connected
- Job Alert: Confirm and Job Alert: New Openings: to visitors who asked for alerts, by email or WhatsApp
- Candidate One-time Code: to a candidate who asks to see their applications, by email, WhatsApp or SMS
- Application Withdrawn: to the recruiter, on screen and by email
- Job Board Refused a Posting: to the posting's recruiter, on screen and by email
Questions
Do we need a website to have a careers page?
No. The careers page is part of SmartMy HRMS at your address followed by /careers. You can link to it from your own website.Can you post straight to Naukri or LinkedIn?
Not yet. Those boards need a partner account and a connector, which is not built. Post there by hand, or use the job feed, application emails or the board's applicant file. Each application still lands in your pipeline with its source.Does a knock-out question reject people automatically?
No. It marks the application Knocked Out with the reason, and the recruiter decides. Automatic refusal happens only if you allow it in the stage rules, and only for knock-outs.Can candidates apply on WhatsApp?
Yes, when your WhatsApp number is connected. They send JOBS or APPLY with the code, answer a few questions and send the resume as a document or photo. WhatsApp delivery has not yet run for a customer.How do we know which board works?
Each application keeps its source. The report Job Boards: Cost and Result compares the cost of postings and monthly costs with applications, shortlisted and hires, by board, posting and month.Related features
RECRUITMENTManpower requisitions and headcount planA manager asks for headcount on a requisition with the budget and the profile, and nothing is posted until it is approved. Above it sits the year's manpower plan per department, with extra requests, a hiring freeze and exceptions.RECRUITMENTCandidate pipeline and resume bankEvery application moves through your stages on one board, and known candidates are recognised. Every resume stays in a searchable resume bank that suggests people for new openings. Stage rules do the routine steps, and a do-not-hire list stops offers you decided against.RECRUITMENTEmployee referrals and recruitment agenciesEmployees refer people they know and earn a bonus paid with their salary in parts. Outside agencies get their own page by link to send candidates for the positions you release to them. Ownership disputes are settled by date. Their fee becomes a vendor bill with a replacement guarantee.RECRUITMENTRecruitment service levels, recruiter load and reportsSet how many days each hiring step may take, see what is on track, at risk or late, and record why. Each recruiter has My Day and a load you can rebalance, with monthly targets. A recruitment dashboard and 14 reports show the funnel, time to fill, sources, cost per hire and more.RECRUITMENTAI screening of applicationsAI reads each resume into a profile and scores it against the job, quoting the resume as evidence. It ranks the applicants of a posting and suggests interview questions. It only recommends: the recruiter decides, and going against it needs a reason.
See your own month run in it.
Tell us how many people you have, how you take attendance and how your salary is structured. We will show you SmartMy HRMS set up that way.