Every plan, side by side.

Three plans. Each one has everything of the plan before it. Below is every feature of SmartMy Projects, area by area, with the plans that include it.

Plans

Starter

Priced to your size

Projects, tasks on a board, time with a timer and weekly timesheets approved by managers, the project feed, payment milestones, the client portal, dashboards

14 features

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GrowthRecommended

Priced to your size

Everything in Starter, and: rate cards and billing from approved hours, fixed prices and retainers, expenses and advances, capacity and utilisation, stages with checks, automation rules

20 features

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Scale

Priced to your size

Everything in Growth, and: budgets (OPEX / CAPEX) with purchase orders and bills on them, profitability per project, the work plan and Gantt, key events, subcontracts, store requests, AI, full accounting

29 features

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Every plan includes all of the plan before it. Tell us your size and we will give you a figure.

Feature	Starter	GrowthRecommended	Scale
Limits and what every plan includes
Who is counted	every login with a Projects role (User, Manager, Administrator)	same	same
Clients on the portal	free, unlimited	free, unlimited	free, unlimited
Projects, tasks, time entries	unlimited	unlimited	unlimited
Entities	1	1	1
App and portal users (the people you serve)	unlimited	unlimited	unlimited
Storage for files, photos and documents	2 GB	10 GB	50 GB
Web address	a SmartMy address (yourname.smartmy….com)	+ your own domain	+ own domain
Single sign-on (Microsoft / Google)	add-on	add-on	included
Getting started	self-start	self-start; guided set-up half price on a yearly plan	guided set-up included on a yearly plan
Support	email, 2 working days	email and chat, 1 working day	+ phone, 4 working hours
Backups kept (taken every day)	7 days	7 days + one up to 14 days old	7 days + one up to 14 and one up to 30 days old
A test copy of your data, to try changes safely	–	add-on	1 included
Projects	Starter	Growth	Scale
Projects with client, entity, currency, value, dates, team with roles and dates, health (on track / at risk / off track), tags, client or internal work
Project feed with audiences (team, client): updates, tasks done, payments, stage changes, "Seen"
Payment milestones (by %, amount, date, stage or event) with draft invoices when accounting is there
Stages with checks to leave them (tasks done, time approved), Next Stage, overrides through approvals	–
Key events (kick-off, steering review, go-live) with readiness checks, invitations, replies and follow-ups	–	–
Tasks	Starter	Growth	Scale
Tasks on a board, list, calendar and pivot; stages shared or per project; assignees, priority, deadlines, tags
Subtasks, checklists, comments and files
Repeating tasks (daily, weekly, monthly, yearly, every n, until) and task templates applied with dates and roles
Reminders before the deadline and while late; "task given to you"
Automation rules: on task created, stage reached, overdue, week late → assign, priority, tags, deadline, follow-up task, notify	–
Time	Starter	Growth	Scale
Time entries by project and task, billable or not, timer, weekly grid
Weekly timesheets submitted and approved through the approval chains; lock date and lock after n days
Missing-time reminders; Time Analysis
With SmartMy HRMS: time checked against attendance (off / warn / block), cost per hour from the salary
Money	Starter	Growth	Scale
Rate cards (person, role, default; per currency) and per-project rates	–
Billing runs: time and materials, fixed price instalments, retainers with hours included and overage, rebillable expenses; approved through the chains; draft invoices in accounting (GST / VAT by the entity's taxes)	–
Budgets by OPEX / CAPEX category with change requests and approvals; ledger of committed, actual and revenue; control off / warn / block; alerts	–	–
Expenses, advances and settlements; payments by method with proof; vendor bills from expenses	–
Purchase orders, bills and invoices on the budget	–	–
Store (material) requests as commitments, issues as actuals	–	–
Profitability per project: revenue, cost (time at cost, expenses, bills), margin, budget used	–	–
Subcontract work orders, measured work certified through approvals, subcontractor bills	–	–
People	Starter	Growth	Scale
Capacity per person and week, allocations to projects, utilisation and billable % (leave and holidays from HRMS)	–
Planning	Starter	Growth	Scale
Work plan with links, critical path, baseline, working days and holidays; the Gantt; MS Project / P6 import and export	–	–
Clients, dashboards, apps, AI	Starter	Growth	Scale
Client portal: projects, health, tasks the client can see, the client feed, milestones
Dashboards: My Work, Delivery, Money
The SmartMy Projects app (in testing)
AI: tasks drafted from a brief, status summaries for the client or management	–	–
Accounting	Starter	Growth	Scale
Full accounting: journal entries, chart of accounts and reconciliation screens, and full accounting reports (general and partner ledgers with drill-down, comparison and budget columns, cash flow, executive summary, profit and loss by analytic account, several entities and consolidated, saved settings; GSTR-1 and GSTR-3B for India)	–	–

See your next project on it.

Tell us how many people keep time, how you bill your clients today (hours, fixed price, retainers) and what you use now. We will set up one of your real projects with you.

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