The SmartMy Projects app
Your team's tasks, the timer, time added by hand and the weekly timesheet on Android and iPhone, also without signal. Managers approve the team's weeks on the phone.
PLANSEvery plan
Built and tested against a simulated server; not yet tried on phones against a live system, and not in the app stores yet.
The problem it solves
- People away from a desk keep their hours on paper and type them in on Friday, from memory.
- A consultant at a client site with no signal cannot tick off a checklist or start the timer.
- Weeks wait for approval until the manager is back at a laptop.
- The team learns about a new task from a WhatsApp message instead of the task itself.
How it works
- Each person signs in with their SmartMy login, or a passkey, and the app opens on My Tasks. The Menu holds the same areas as the web: Work and Time.
- Under Work > Tasks and Plans > My Tasks, search your tasks, open one to change its stage, tick checklist items, read the subtasks and add a comment. Start Timer is on the task.
- Under Time > My Time, start or stop the timer, see the last 7 days, and press + to add time by hand.
- Open the weekly timesheet from My Time: projects down, days across. Add a row, fill the hours, then Save or Send for approval.
- Managers open Time > Timesheets to Approve, read each week's lines and press Approve, or Send Back with a reason.
- Without signal, the app shows what it last loaded and keeps your changes on the phone, marked Waiting to Send. They go in order, at the time you made them, once the signal is back.
Everything it does
Work
- Projects: yours, or every project for managers, with health, client, manager, the team with roles, and open and done task counts
- My Tasks: search, open only or all; a task shows its code, project, deadline, stage, description, checklist with required items marked, subtasks and comments
- On a task: change the stage, tick checklist items, comment, Start Timer
- A task cannot be moved to a done stage while a required checklist item is open
Time
- The running timer with Start and Stop; starting a new one stops the one running
- Timer hours are rounded by your entity's setting
- Last 7 days: each entry with project, task, what was done and hours
- Add time: project, date, hours (1.5 or 1:30) and what was done; time on a task comes from the task's timer
- Weekly timesheet: the grid of the week with its state and hours against your usual hours; Add a Row, Save, Send
Approving
- Timesheets to Approve for managers when weekly approval is on: person, week, total hours and every line
- Approve, or Send Back with a reason (required)
- You see only the weeks your approval chain lets you decide
- My approvals shows other requests that wait for you, with Approve and Reject
Without signal
- Every screen shows what it last loaded
- Moving a task, ticking a checklist item, a comment, starting or stopping the timer and adding time wait on the phone
- They go in order once the server answers, each once, at the time they were made; up to 7 days back
- A bar shows how many changes wait, with Send Now, and anything the server refused
- Saving or sending the week and approving need signal
Notifications
- An inbox of your in-app notifications, with your own channel settings
- A notification about a task, a week sent back or a week to approve opens that screen
Who uses it
Team memberWorks through their tasks, keeps time with the timer or by hand, and sends the week.
Project managerSees every project with its health and team, and approves or sends back weeks.
Consultant on siteTicks checklists and runs the timer without signal; the phone sends it later.
Where you use it
- Android and iPhone: the SmartMy Projects app (built and in testing, not in the app stores yet)
- With SmartMy HRMS, the same tasks and time screens inside the employee app
What you control
Settings
- What shows follows your plan and roles: Time needs timesheets, Timesheets to Approve needs the manager role and weekly approval
- Timer rounding, the week and the usual hours come from the Timesheets settings on the web
- Your notification channels, from the app's inbox
Approvals
- Weekly Timesheet: managers approve or send back on the phone
- Other requests waiting for you appear in My approvals
Notifications
- Request Waits for Your Approval: to approvers, as a phone notification, in the app and by email
- Task Given to You and Timesheet Sent Back: in the app inbox and by email
Works with
SmartMy HRMSThe employee app carries the same My Time and My Tasks screens, and managers approve weeks in its My approvals.
Questions
Can I download the app now?
Not yet. The app is built and being tested. It is not in Google Play or the App Store; we will tell you when it is.Does it work without signal?
Yes for the daily work: task stages, checklists, comments, the timer and time added wait on the phone and go once the signal is back. Saving or sending the week and approving need signal.Can managers approve weeks on the phone?
Yes. Timesheets to Approve shows each week with its lines; Approve, or Send Back with a reason.Can I create projects or tasks in the app?
No. Projects and tasks are made on the web. The app works on the tasks given to you and on your time.Can clients use the app?
No. Clients use the client portal in a browser. The app is for your team.Can I add photos to a task from the phone?
Not yet. Photos on tasks are planned for the app; today files are added on the web.Related features
TIMEWeekly timesheets with approvalEach person's time for the week sits on one sheet, sent on Friday. The project manager or your approval chain approves it as a whole. Approved hours become the project's cost and what you bill.TIMETime entries with a timer and a weekly gridYour team keeps time on projects and tasks in the way that suits the work. Use a timer on the task, a weekly grid of projects and days, or a line in the list. Each entry is billable or not and lands on that person's weekly timesheet by itself.TASKSTasks on a board, list, calendar and pivotEvery project's work as tasks with assignees, priority, dates and tags. See them as a board by stage, a list, a calendar or a pivot. Stages are shared by every project, or a project keeps its own.TASKSSubtasks, checklists, comments and filesSplit a task into subtasks with their own people and stage, add a checklist of steps, and keep comments and files on the task. A task can be closed only when its required items are ticked and its subtasks are done.ACROSS SMARTMY PROJECTSApproval chainsTimesheets, billing runs, expenses, budgets, stage overrides and subcontract work go to the right people in the right order, set up by you without code. Every decision is kept with who made it, when and why.ACROSS SMARTMY PROJECTSNotificationsSmartMy Projects tells the right person when something needs them. That can be a task given to them, a week sent back, a request to approve, a payment due, a project late in a stage. Each event has its own recipients and channels, in the app, by email, as a phone notification or on WhatsApp for clients.
See your next project on it.
Tell us how many people keep time, how you bill your clients today (hours, fixed price, retainers) and what you use now. We will set up one of your real projects with you.