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Wage runs, advances, bank file and slips

Pay site workers from their attendance. A wage run fills itself and works out basic, overtime, deductions and advance recovery. It goes for approval, then is paid by a bank file or in cash against the worker's signature. Wage slips print in each worker's language.

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The problem it solves

Wages are worked out on a calculator from the muster roll every Saturday.
An advance given in cash is never recovered, or recovered twice.
The same days are paid twice when a run is redone.
Cash wages leave no proof that the worker was paid.

How it works

Open Construction Site > Labour > Wages > Wage Runs > New. Give a project (or all), who (own workers, contractors' workers, all, or one contractor), the period and the pay day.
Press Fill from Attendance. A line per worker shows days, hours and overtime, and the pay is worked out.
Check each line: other earnings, food, stay or tools charges, pieces done. Press Work Out Pay Again after a change.
Send for Approval. A Construction Wages Manager, or your Site Wage Run chain, approves or sends it back with a reason.
Approval locks the attendance it pays and recovers advances.
Pay: Bank File, then Mark Bank Lines Paid; cash lines one by one after the worker signs. The run is Paid when every line is.
Print the Wage Slips for the run, or one slip for a worker.

Everything it does

Working out pay

Per day: days x day rate (present 1, half day 0.5); per hour: hours x hour rate
Per month: monthly rate / Paid Days in a Month (26 to start with) x days
Per piece: pieces done x rate, or approved piece-work shares (Growth)
Overtime: the worker's overtime rate, or the hourly rate x the Overtime Factor (1.5 to start with)
Other Earnings: bonus, allowances, arrears
Net pay below zero is refused when sending for approval

Deductions

Kinds: % of Gross with an optional Gross Up To ceiling, Fixed per Wage Run, Per Day Worked
For own workers, contractors' workers or all; By Law flag; per country or everywhere; per entity or all
India: PF 12 % up to 15,000 and ESI 0.75 % loaded, Professional Tax there but archived
USA: Social Security 6.2 % and Medicare 1.45 %; Saudi Arabia: GOSI 9.75 % (archived)
Advance recovered and Food / Stay / Tools charges count as deductions
The ceiling counts on each run's gross, so set it to match the length of your runs

Advances

Worker, date, amount, Recover per Wage Run (empty: all at once), reason
Draft, Given to the Worker (wages managers), Recovered
Each run recovers one advance per worker, the oldest open one, never more than the pay left
Recovered and balance on the advance; the Recoveries tab lists the runs

Paying

Bank File: a CSV of the unpaid bank lines with Name, Account Number, Bank Code, Bank, Amount, Currency and Reference, saved on the run
The bank file is a plain CSV, not a particular bank's upload format. Map it in your bank's bulk upload or ask us to shape it
Workers without an account number stop the file, named one by one
Cash: the worker signs or thumbs on the phone or screen, then Mark Paid; Mobile Wallet lines are marked paid one by one
Payment reference and paid on date per line

Slips, books and cost

Wage slip PDF in the worker's language: worker, period, trade, contractor, project, earnings, deductions, paid on, reference
With accounting: approval books gross wages against wages payable and deductions payable; the payment is booked when every line is paid
With the budget: approved and paid wages are the actual cost of the project's labour cost code, shared by hours
With the cash flow plan (Growth): net pay as money out at the end of the period

Who uses it

Construction Wages UserMakes wage runs and advances and sends runs for approval.

Construction Wages ManagerApproves or sends back runs, gives advances, makes the bank file, pays and sets deductions.

WorkerSigns for cash wages and gets a slip in their language.

Where you use it

Web: Construction Site > Labour > Wages > Wage Runs, Wage Advances, Wage Deductions and Wage Settings
Approvals: wage runs waiting appear in the Approvals list and in the app's Approvals
Not in the phone app: wage runs are made on the web
Not a PF or ESI return: no ECR or challan file is made; staff payroll with returns is SmartMy HRMS

What you control

Settings

Overtime Factor: 1.5
Paid Days in a Month: 26
Wage deductions with their kind, value, ceiling, country and who they apply to
Only people with a Wages role see wages

Approvals

Site Wage Run: Construction wages managers to start with; add levels or set it to Approved at Once

Notifications

Request Waits for Your Approval: to the approvers of the run, in the app, by email and as a phone notification, with a to-do

Questions

Which bank formats does the bank file support?

One plain CSV with name, account, bank code, bank, amount, currency and reference. Many banks' bulk upload can read it with a column map; a bank-specific format is not built yet.

Can the same day be paid twice?

No. Approving a run locks its attendance, later runs leave locked days out, and approval is refused if another run paid some of them meanwhile.

Can we pay contractors' workers ourselves?

Yes. Choose Contractors' Workers or one Labour Contractor on the run. Usually the contractor pays them, so own workers is the default.

Are PF and ESI worked out?

As deductions on each run, from the lines loaded for India. Employer shares and the monthly returns are not made here.

Can we pay weekly?

Yes. A run covers any period you choose, a week, a fortnight or a month.

Related features

SITEWorkers, attendance and the muster rollKeep every site worker, your own and each labour contractor's, with their trade, pay and ID. Mark the day on the muster roll, or check workers in and out on the foreman's phone with the site's location. Punches can also come from a fingerprint device or the face kiosk. One attendance line a day per worker feeds the wages and the site report.SITEPiece work and labour contractor checksPay a worker or a gang for the work they did, not the days. Measure it against your piece rates, approve it, and the wage run pays each one's share. Check a labour contractor's bill against the man-days your own muster rolls recorded.SITEStaff paid by SmartMy HRMS payrollSite engineers and supervisors on your payroll are marked on the muster roll like everyone else, but are paid by SmartMy HRMS. Their site attendance becomes their HRMS attendance day, and the site wage runs leave them out, so nobody is paid twice.MONEYBuilding budget with 80 and 100 % alertsOne budget per project, by cost code and place, approved once and changed only by approved revisions. Costs from site flow into it every hour. The project manager is told when a line passes 80 % and 100 % used.ACROSS SMARTMY CONSTRUCTIONApproval chainsBudgets, material requests, wage runs, work orders, subcontractor and client bills, client updates, piece work, permits and more need approval. They go to the right people in order, set up without code. Every decision is kept with who made it, when and why.ACCOUNTINGFull accounting with GST returnsKeep the books in the same system as your sites. Approved client progress bills, subcontractor bills, wage runs and hire bills reach accounts as drafts, with retention, advances and TDS on their own accounts. Scale adds the full accounting screens and reports, from ledgers to cash flow, and GSTR-1 and GSTR-3B for Indian entities.

See your next site report on it.

Tell us what you build, how many sites you run and how your client hears about progress today. We will set up a project with you and send your first daily update.

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