E-invoice and e-way bill
For Indian entities, posting a B2B bill registers it on the government e-invoice system and prints the IRN and signed QR on it. E-way bills come from the bill, the delivery challan or a shop transfer, with the transporter, vehicle and LR already filled in.
PLANSEvery plan
Built from NIC's published API; not yet run on a real NIC or GSP connection. We test it with you before go-live.
The problem it solves
- Bills are typed a second time into a GSP's site to get the IRN.
- The truck waits outside the godown while someone makes the e-way bill on the government site.
- The vehicle number and LR are written on the bill and typed again on the e-way bill, with mistakes.
How it works
- Tick E-Invoicing for each Entity above the turnover limit. Add the connections under Trade > Configuration > General > GST Portal Connections, directly with NIC or through your GSP.
- Before a bill posts, SmartMy Trade checks what the portal would refuse. That is HSN on every line, GST, GSTINs, addresses, 6-digit PIN, state and the bill number.
- Posting a B2B, export, SEZ or deemed export bill, credit note or debit note sends it at once. The IRN, acknowledgement and signed QR come back and print on the bill.
- Write the transporter, vehicle and LR on the bill's Transport tab or on the challan. Press E-Way Bill: they are already on the form. Check the distance and press Generate E-Way Bill.
- Goods sent between your shops under one GST number get an e-way bill on the transfer's delivery. It is a delivery challan for own use, at cost, without tax.
Everything it does
E-invoice (IRN)
- B2B, export, SEZ and deemed export bills, credit notes and debit notes; sales to consumers and unregistered buyers are not e-invoiced
- IRN, acknowledgement number and date, and signed QR kept on the bill and printed on its PDF
- Incomplete data stops posting to start with (Stop Posting Incomplete E-Invoices)
- A refusal shows on the bill in red with the portal's code; fix it and press Send E-Invoice
- Portal not reachable: the bill stays To Send and is tried again every 30 minutes
Cancelling
- Cancel E-Invoice within 24 hours of the IRN, with a reason and a remark
- Not while the IRN has an active e-way bill: cancel that first
- After 24 hours, make a credit note; a bill with an IRN cannot go back to draft
E-way bills in Trade
- From a posted bill (by its IRN when it has one), a delivery challan, or a receipt
- Transporter, its GSTIN, vehicle number, LR number and date taken from the bill's Transport tab or the challan
- Shop transfers: delivery challan, For Own Use, from the sending shop's address to the receiving shop's, at cost, no tax
- Between two GST numbers, use the inter-company order, whose bill carries the e-invoice and e-way bill
- Update Part-B, Extend Validity (8 hours either side of its end), Cancel within 24 hours
- A banner on documents above the limit (Rs 50,000 to start with) that have no e-way bill
- All e-way bills under Trade > Sales > Trade Documents > E-Way Bills
The connection
- One connection per Entity (GST number) for e-invoice and one for e-way bill
- Direct NIC API, or a GSP with its URL, headers, paths, and NIC encryption or plain JSON
- Sandbox or Production; Test Sign-in checks it
- No per-bill charge from us; you pay your GSP if you use one
Who uses it
Billing ClerkWrites transport details on bills and challans and makes the e-way bill.
StorekeeperMakes the e-way bill on a shop transfer's delivery and updates the vehicle.
AccountsFixes refused bills and cancels within 24 hours when needed.
Trade AdministratorSets up the GST portal connections and e-invoicing per Entity.
Where you use it
- Web: the bill's E-Invoice / E-Way Bill tab; Trade > Sales > Trade Documents > E-Way Bills; Trade > Configuration > General > GST Portal Connections
- Web: E-Way Bill on delivery challans and shop transfer deliveries
- Not in the SmartMy Trade app: bills made on the phone get their IRN when posted, but e-way bills are made on the web
- Not built: consolidated e-way bills, multi-vehicle movement, the B2C dynamic QR code and the portal's GSTIN lookup
What you control
Settings
- E-Invoicing per Entity: off until you tick it
- Stop Posting Incomplete E-Invoices: on
- E-Way Bill From: Rs 50,000
- GST Portal Connections: Direct NIC API or GSP, Sandbox or Production
Works with
SmartMy DistributionA brand's dealers who bill from SmartMy Trade make their own e-invoices and e-way bills the same way.
Questions
Do we need a GSP?
No, if NIC gives your Entity direct API access. Otherwise use your GSP's URL and keys. Either way SmartMy Trade sends the bills itself.Is it live with NIC today?
Not yet. It is built from NIC's published API and checks bills against NIC's schema. We test it with you before go-live.Do we retype the vehicle and LR on the e-way bill?
No. What is written on the bill's Transport tab or the challan fills the e-way bill form.What about goods moved between our own shops?
The transfer's delivery gets an e-way bill as a delivery challan for own use, at cost and without tax, between the two shop addresses.Can we cancel an e-invoice?
Yes, within 24 hours of the IRN and after cancelling its e-way bill. After that, make a credit note.Related features
GST AND APPROVALSGSTR-1 and GSTR-3B data, GSTR-2B match and bill of supplyFor Indian entities: a month's GSTR-1 sheets and GSTR-3B summary as one Excel workbook for your accountant. Match the GSTR-2B against your supplier bills, and print bills of supply as a composition dealer.GST AND APPROVALSSupplier bills made from their e-invoiceWhen a supplier sends the JSON file of its GST e-invoice, upload it and SmartMy Trade makes the supplier bill. The supplier is found by GSTIN, with the bill number and date. Each line is matched to your item by name or HSN. Lines it cannot match are listed for you to fix before you post.BILLING AND STOCKFreight, packing and transport charges on billsFreight, packing, loading and cartage go on the bill as lines of their own. The transporter, vehicle number and lorry receipt (LR) are kept on the bill and printed on it. So the party knows what was charged and how the goods travel.ORDERS, PURCHASE AND CREDITSales orders and delivery challans with transportTake a quotation or order, and send the goods on a delivery challan with the transporter, vehicle and LR. Bill what was sent, and tell the party when the order is confirmed and when the goods leave.BILLING AND STOCKSeveral godowns, racks and transfers between shopsKeep stock in as many shops and godowns as you have, down to the rack and bin. Stock sent from one place to another leaves on a delivery, stays in transit at its value, and arrives on a receipt. What never arrives is written off as short on the transfer.IMPORT, EXPORT AND GROUPSYour companies trading with each otherWhen one of your Entities buys from another, its purchase order makes the seller's sales order. The delivery fills the buyer's goods receipt, and the invoice makes the buyer's bill with the same number, date and lines. Each document shows its twin, and a list shows the twins not yet posted.
See your shop on it.
Tell us what you sell, how many shops and godowns you run and how you bill today. We will set up your items and parties with you and print your first bill.