Freight, packing and transport charges on bills
Freight, packing, loading and cartage go on the bill as lines of their own. The transporter, vehicle number and lorry receipt (LR) are kept on the bill and printed on it. So the party knows what was charged and how the goods travel.
PLANSEvery plan
The problem it solves
- Freight is added to the item rate, so the party argues about the rate.
- The LR number is written on the back of the bill copy and is lost when the party asks where the goods are.
- Packing and loading charges are forgotten on half the bills.
- Nobody can say later which transporter carried a consignment.
How it works
- On a bill, add Freight, Packing, Loading or Cartage as a line like any item, with the amount charged.
- Open the Transport tab and fill the Transporter (a party), the Vehicle Number, the LR Number and the LR Date.
- Post the bill. The charges are part of the bill's total, with tax as set on each charge.
- Print the bill: a Transport block shows the transporter, vehicle and LR with its date.
Everything it does
Charge lines
- Four service items come ready: Freight, Packing, Loading and Cartage
- They can be sold and bought, so the same charges go on supplier bills
- A charge line never moves stock
- Tax on each charge is whatever your administrator sets on the item; they come with no tax set
- Add your own charge items (for example Hamali) as service items
Transport on the bill
- Transporter: any party, so transporters are kept like other parties
- Vehicle Number, LR Number and LR Date
- On bills and returns, in the Transport tab
- Each change is kept in the bill's history
- Printed on the bill when any of them is filled
On delivery challans (Growth)
- Sales order deliveries carry the same transporter, vehicle and LR, printed on the delivery slip
- Goods Dispatched tells the party the challan, transporter, vehicle and LR
Who uses it
Billing ClerkAdds charges and fills the transport details on the bill.
Trade AdministratorSets the tax on each charge item and adds new charges.
StorekeeperGives the vehicle and LR number when goods leave.
Where you use it
- Web: on every bill and return under Trade > Sales, as lines and in the Transport tab
- Not in the app's Quick Bill: charges and transport are added on the web
What you control
Settings
- Tax on Freight, Packing, Loading and Cartage: none until your administrator sets it
- More charge items: add them as service items
Questions
Is GST charged on freight?
Freight is charged with the tax your administrator sets on the Freight item. Set it once to the rate your accountant gives you, and every bill uses it.Can freight be split across items?
On sales bills, no: freight is its own line. On imports (Scale), freight and duty are spread into each item's landed cost.Does the vehicle number go on the e-way bill?
In India, with the India pack, the e-way bill carries transport details. It has not yet run on the live government connection, so we test it with you before go-live.Related features
BILLING AND STOCKQuick bill, paid now or on credit, with the party's last rateOne short bill form for the counter and the office. Pick the party or the cash customer, add items, see the rate you gave this party last time, and post. The stock leaves the shop and, when paid now, the payment is recorded in the same step.ORDERS, PURCHASE AND CREDITSales orders and delivery challans with transportTake a quotation or order, and send the goods on a delivery challan with the transporter, vehicle and LR. Bill what was sent, and tell the party when the order is confirmed and when the goods leave.GST AND APPROVALSE-invoice and e-way billFor Indian entities, posting a B2B bill registers it on the government e-invoice system and prints the IRN and signed QR on it. E-way bills come from the bill, the delivery challan or a shop transfer, with the transporter, vehicle and LR already filled in.IMPORT, EXPORT AND GROUPSImport shipments, bill of entry and landed costFollow each import from booking to the godown: its purchase orders, containers, BL, dates and bill of entry. Customs duty, freight, insurance and clearing charges are estimated first, entered as actual later, and spread into the cost of the goods received.BILLING AND STOCKBill sent and payment received messages to partiesWhen a credit bill is posted, the party is told the amount and the due date, with a link to the bill. When their payment is recorded, they get a thank-you with what is still due. Messages go by WhatsApp, SMS or email, whichever is set up first.
See your shop on it.
Tell us what you sell, how many shops and godowns you run and how you bill today. We will set up your items and parties with you and print your first bill.