Driver attendance from duties, no duty on leave
With SmartMy HRMS, a chauffeur or operator on approved time off cannot be given a duty that day. A finished duty records the driver's attendance from its start to its end. Payroll then counts the days drivers really worked.
PLANSScale onlyWith SmartMy HRMS
The problem it solves
- A driver on approved leave is put on tomorrow's school run, and the coach waits at the depot.
- Drivers start at the customer's gate at 06:30 and never pass the office biometric, so attendance shows them absent.
- The HR team retypes duty slips into attendance at month end.
How it works
- Link each driver's login to their employee in SmartMy HRMS. The link between the two products switches itself on when both are there.
- When you give a duty its driver, the date is checked against the driver's approved time off. A driver on leave that day is refused, with the name of the leave.
- The driver starts and stops the duty in the Driver app or on the web.
- When the duty is done, an attendance from its actual start to its actual end is added for the employee, and the duty notes it.
- If the employee already has attendance over that time, for example from the office device, nothing is added, so no hours count twice.
Everything it does
Leave
- Only approved time off blocks a duty; a request still waiting does not
- The check runs when a planned duty gets its driver or its date
- Leave approved after the duty was given does not take the driver off it: give the duty to someone else
Attendance
- Check-in at the duty's start, check-out at its stop
- The employee is found by the driver's login, in the duty's Entity or with no Entity
- A driver with no employee record gets no attendance, and nothing is refused
Who uses it
Operations (Rent User)Gives duties to drivers and sees at once who is on leave.
HR teamApproves leave and reads the attendance made from duties.
DriverStarts and stops duties; their attendance follows.
Where you use it
- Web: Rental > Bookings > With Driver > Duties (the driver on each duty)
- SmartMy HRMS: attendance and time off
- The SmartMy Rental Driver app: Start Duty and Stop Duty (built and in testing, not in the app stores yet)
What you control
Settings
- None: the link switches on when SmartMy Rental and SmartMy HRMS (time off and attendance) are both there
Approvals
- Leave is approved in SmartMy HRMS; only approved leave blocks a duty
Works with
SmartMy HRMSApproved time off blocks duties; finished duties become attendance.
Questions
Does a duty count twice if the driver also punched in?
No. When the employee already has attendance over the duty's time, no attendance is added for the duty.What if leave is approved after the duty was planned?
The driver stays on the duty. The check runs when the driver or date of a planned duty is set, so give the duty to another driver.Do we need SmartMy HRMS?
Yes. Without it, duties work as usual, with no leave check and no attendance.Are duty hours paid as overtime?
The duty becomes attendance. How attendance turns into pay, including overtime, follows your SmartMy HRMS payroll rules.Related features
CHAUFFEUR AND WET HIREChauffeur and operator duties with signed docketsHire with your driver or operator runs on duty templates and plans: one confirmed plan makes the rental order and every day's duties. The driver starts the duty with a check and fills in the docket. The customer signs it, and whatever is over the package goes on the bill by itself.CHAUFFEUR AND WET HIREThe SmartMy Rental Driver appChauffeurs, operators and delivery drivers see their own duties and jobs on the phone. They start duties with a check, fill in the docket, get the customer's signature, and mark deliveries on the way and done. The app is built and in testing, not in the app stores yet.ACROSS SMARTMY RENTALSeveral entities in one accountRun the rental companies of your group, such as a self-drive company and a chauffeur company, in one SmartMy Rental account. Each Entity keeps its own depots, cars, orders, settings, booking page and books, and staff can work in the Entities they are allowed in.ACROSS SMARTMY RENTALNotificationsOn every plan, customers hear when a hire is confirmed, called off, due back or overdue. They also get check reports, pay links, receipts and fines, and hear when a driver is on the way or a duty starts. Each goes to the in-app inbox and the first of WhatsApp, email or SMS that works, and your staff get to-dos for what needs them.
See your fleet on it.
Tell us how many cars or machines you hire out, from how many depots, and how bookings reach you today. We will set up your fleet with you on SmartMy Rental.