Plants on every bill, and the plant summary
Run two or more plants under one GST number and still read each plant's own figures. Every invoice, bill and entry names its plant, and the Plant Summary shows each plant's stock, purchases, sales, margin, expenses and net for a period.
PLANSEvery plan
The problem it solves
- Two plants share one GSTIN, so the books show one profit and nobody knows which plant earns it.
- Goods sent from one plant to the other vanish from one stock and appear in the other at no value.
- Electricity and wages are booked to the company, not to the plant that spent them.
- You need a separate set of books per plant only to see this.
How it works
- Each plant is a warehouse. Adding one gives it an analytic account in the Places of Business plan; renaming the plant renames it.
- Optionally give a plant its own sales and purchase journals, so its invoices and bills take their own number series.
- Invoices from sales orders name the plant the order delivers from. Supplier bills from purchase orders name the plant the goods are received at. Job workers' bills name the challan's plant. You can set the plant on any other invoice, bill or entry.
- Posting puts the plant's analytic account on the income and expense lines, so expenses booked anywhere can be read per plant.
- Open Manufacturing > Reporting > Plant Summary. It opens on this month; change From and To and press Show.
Everything it does
Places of business
- A plant is a warehouse under the Entity's GST number; a branch is only for another GST number
- Analytic account per plant, made by itself
- Sales Journal and Purchase Journal per plant: empty means the Entity's journals
- Place of Business on invoices, bills and journal entries and their lines
- Sales analysis groups by place
Plant Summary, one line per plant
- Stock at Start and Stock at End (from the stock ledger by location)
- Goods Purchased; From Other Places and To Other Places
- Sales, Cost of Sales, Margin and Margin %
- Expenses (from the plant's analytic account, cost of goods left out) and Net
- Lines for goods In Transit between plants and entries Without a Place
Moves between plants
- Stock Cost by Location: one cost for the Entity (to start with) or each warehouse its own average
- With each warehouse its own cost, a transfer moves value at the sender's average
Who uses it
OwnerReads each plant's margin and net side by side.
AccountsSets the plant on entries, gives plants their journals and runs the summary at month end.
Plant headSees what the plant bought, sold and spent in the period.
Where you use it
- Web: Manufacturing > Reporting > Plant Summary (users with invoicing rights)
- Web: Place of Business on invoices, bills and journal entries; journals on the warehouse's Accounts tab
- Not in the SmartMy Manufacturing app
What you control
Settings
- Sales and purchase journal per plant: empty to start with
- Stock Cost by Location: One cost for the entity, to start with
- Plant Summary period: this month to start with
Questions
Do we need separate books for each plant?
No. One Entity with one GST number can have several plants. Each invoice, bill and entry names its plant, and the Plant Summary reads them per plant.When do we need another Entity instead?
When the plant is another company. A branch is for another GST number of the same company; a plant is a place of business under one.Where do expenses like power come from?
From the plant's analytic account: any expense posted with the plant set, or with its analytic account on the line, counts for that plant.How many plants can we have?
One on Starter, two on Growth and five on Scale. Adding one more is refused with a message naming your plan's limit.Related features
ACROSS SMARTMY MANUFACTURINGSeveral entities in one accountRun the firms of your group, such as a machining unit and a separate assembly firm, in one SmartMy Manufacturing account. Each Entity keeps its own plants, orders, job work, settings and books. Your staff switch between the Entities they are allowed in, and the owner sees them together.PRODUCTION AND JOB WORKStock value by stage: raw, made, at job workers, on hold, rejectedSee what your stock is worth as on any date, split by stage. The stages are raw material, made items, material at job workers, quality hold and rejects, and with Growth work in progress. Per plant, item by item, with each item's costing method.PRODUCTION AND JOB WORKJob work: challans out, goods back valued, process loss and billsSend your material to a job worker on a challan and it stays your stock, valued, at their place. What comes back is valued with the job charge. The loss is checked against what the process allows, and the job worker's bill is made from what came back.PRODUCTION AND JOB WORKSales, purchase and CRM: from lead to goods receivedFollow enquiries through your pipeline, send quotations, take sales orders and invoice them, raise purchase orders and receive the goods into your plant. Every invoice and bill names its plant.ACCOUNTINGFull accounting with GST returnsCustomer invoices, supplier bills, job workers' bills and payments post into your books on every plan, with the plant on each line. Scale adds the full accounting screens and Financial Reports, from ledgers to cash flow and consolidation, with GSTR-1 and GSTR-3B for India.
See your shop floor on it.
Tell us what you make, how many machines and people you run, and how production is recorded today. We will set up a line with you and run a job on the terminal.