Tax invoice on a paid order
When a customer needs a GST invoice for a counter sale, the cashier or accounts opens the paid order and clicks Tax Invoice. A posted customer invoice is made with the taxes of each line, and the counter payment is registered on it.
PLANSFrom Growth
The problem it solves
- A company guest asks for a GST invoice for a team lunch, and the canteen writes one by hand.
- The handwritten invoice and the counter bill both count the same sale twice in the books.
- A sale is cancelled after the invoice was given, and the invoice stays in the books.
How it works
- The customer pays at the counter as usual, by cash, UPI, card, online or on account. The printed receipt is their bill.
- If they need a tax invoice, a cashier or accounts user opens the order under Food Service > Selling > Orders > Orders.
- They make sure the customer is on the order, with their GSTIN on the contact, and click Tax Invoice.
- A posted customer invoice is made in the Entity's Food Tax Invoices journal, with each item, its price and its taxes. The payment taken at the counter is registered on it; on account, it stays due.
- The order shows the invoice. With the daily accounting entry (Scale), the order is left to its invoice, so the sale is booked once.
- Reversing the order later reverses the invoice too.
Everything it does
Which orders
- Paid orders of items paid in full by the customer
- Paid by cash, UPI, card, online or on account; not by wallet, token, coupon, plan, fee ledger or payroll
- Not when the company paid part of it (a subsidy), or when it sold tokens or plans
- Only before the day's accounting entry took the order (Scale); without it, any paid order
- One invoice per order
The invoice
- A normal posted customer invoice: invoice date the order's day, origin the order number
- Each line with the item, quantity, price and the taxes the order used, including parcel GST
- The money taken at the counter registered on it in the payment mode's cash or bank journal
- Printed and sent like any other customer invoice
For everyone else
- The printed receipt is the bill: Entity name, address, GSTIN, outlet, bill number, cashier, items, taxes by name, total and payments
Who uses it
CashierMakes the tax invoice when a customer asks for one.
AccountsSets the Food Tax Invoices journal, makes and sends invoices, follows those on account.
CustomerAsks for the invoice and gives their GSTIN.
Where you use it
- Web: the Tax Invoice button on a paid order in Food Service > Selling > Orders > Orders
- Not at the counter tablet: the invoice is made in the back office after the sale
- Not built: e-invoicing (IRN) from SmartMy Feast
What you control
Settings
- Food Tax Invoices: the sales journal of the Entity's food invoices; on the Entity
Questions
Can the cashier print a GST invoice at the counter?
The counter prints a receipt with your GSTIN and the taxes. A separate tax invoice in the customer's name is made in the back office with Tax Invoice on the order.Will the sale be counted twice in the books?
No. With the daily accounting entry (Scale), an invoiced order is left out of the day's entry and booked by its invoice.Can we invoice a sale paid from the wallet?
No. Only items paid in full by cash, UPI, card, online or on account are invoiced.What if the sale is reversed later?
Reversing the order reverses its invoice, with the reason.Does it make an e-invoice?
No. E-invoicing is not part of SmartMy Feast.Related features
COUNTERBill numbers without gapsEvery paid bill gets the next number of its counter's series, such as MAINC1/26/000123, restarting each financial year. Tablets reserve blocks of numbers to number bills offline. Every unused number is listed as void, so the series has no holes.SET-UPTax rules for foodSay which taxes apply by outlet, customer type and food category, and with Growth by order type such as dine-in or parcel. The most specific rule wins, a rule without taxes makes the sale exempt, and every bill shows its taxes.SELLINGAccount customers with a monthly invoiceLet a department, a company or a person eat on account up to a food credit limit and pay later. Purchases on account are invoiced once a month on one GST invoice, with a line per item sold.ACCOUNTING AND REPORTSDaily accounting entry for food serviceOnce a day SmartMy Feast posts one journal entry per Entity for everything the food service did. It covers money taken by mode, wallet and plan advances, revenue as meals are served. Also subsidy and complimentary meals by cost centre, taxes, and, if you choose, food cost and wastage.COUNTERVoids, refunds and discounts with a supervisor PINDiscounts on a line or a whole bill need a reason and stay within the cashier's, supervisor's and administrator's limits. Voids and part refunds need a reason and a supervisor, who approves with a PIN on the cashier's own tablet.
See it with your own menu.
Tell us how many outlets you run and how people pay today. We will show you a day in your mess or canteen on SmartMy Feast.