Credit parties pay later at SmartMy POS
With SmartMy POS at the counter and SmartMy Trade in the office, credit parties buy on their account at the till. Trade's credit checks run first, and the sale lands on the party's ledger as an invoice.
PLANSFrom Growth
Built; not yet tried end to end at a customer.
The problem it solves
- A regular credit party buys at the counter, and the cashier writes it in a book to enter later.
- The till does not know that the party is over its limit or months behind.
- Counter credit and office credit are two separate ledgers that never agree.
How it works
- Run SmartMy POS at the counter and SmartMy Trade in the same database. The link between them installs itself.
- At the till, the cashier picks the party and chooses the pay-later payment method (Customer Account).
- A Trade party with credit days may pay later; so may a customer ticked May Pay Later at the Counter.
- Before the sale is paid, Trade's credit checks run. They catch a cash-only party, a sale over the credit limit, and bills overdue past the credit days.
- If any check fails, the till refuses and tells the cashier why, so they can take payment instead. Otherwise the sale becomes an invoice on the party's ledger.
Everything it does
Who may pay later
- A Trade party with credit days, or a customer ticked May Pay Later at the Counter
- Never the register's default customer; the cashier must pick the party
- A customer ticked May Pay Later with no Trade credit days is not refused as cash only
The checks
- Cash only: a party with zero credit days (unless ticked May Pay Later)
- Credit limit: what the party owes plus this sale over its limit
- Overdue: a bill unpaid longer than its credit days plus the days of grace
- The cashier sees: Not on credit, with the reasons, and Ask a manager
What it makes
- An invoice for the sale, with any part paid now booked on it
- The invoice is on the party's ledger and statement and on the customer portal
- Payment Due Soon and Payment Overdue messages follow it like any other bill
Who uses it
CashierPicks the party and chooses pay later; is told when the sale is refused and why.
AccountsKeeps credit days and limits right, and follows the invoices in the ledger.
Trade ManagerDecides with the party when a counter sale is refused.
Where you use it
- SmartMy POS: the pay-later method on the payment screen of the counter
- Web: the invoice on the party's ledger in SmartMy Trade
- Not built: a hold for a manager to approve a refused counter sale; the till refuses it
- Not built: a bill message or payment link sent at the moment of the sale; the reminders carry the link later
What you control
Settings
- Credit days and credit limit per party (from its party group)
- May Pay Later at the Counter on the customer (SmartMy POS): off
- Hold Over Credit Limit and Hold When Bills Are Overdue in Trade's Credit Control: on
Notifications
- Payment Due Soon and Payment Overdue: to the party for the invoice, by WhatsApp, else SMS, else email
Works with
SmartMy POSThe counter sells on the party's account under Trade's credit rules, and the sale is an invoice on Trade's party ledger.
Questions
Do we need SmartMy POS for this?
Yes. Without SmartMy POS, credit sales at the counter are quick bills on credit in SmartMy Trade, with the same checks.What happens when the party is over its limit?
The till refuses the pay-later sale and shows why. Take payment, or a manager raises the limit or settles with the party first.Is a link to pay sent at the counter?
No. The sale becomes an invoice; the payment reminders send its link before and after it falls due.Does the counter sale show in the party's statement?
Yes. It is an invoice on the same party ledger, statement and customer portal.Related features
ORDERS, PURCHASE AND CREDITCredit limit, overdue and cash-only holdsSome credit bills and sales orders wait for a manager's approval. That is when over the party's credit limit, to a cash-only party, or to a party with overdue bills. Approved, it posts or confirms by itself.BILLING AND STOCKQuick bill, paid now or on credit, with the party's last rateOne short bill form for the counter and the office. Pick the party or the cash customer, add items, see the rate you gave this party last time, and post. The stock leaves the shop and, when paid now, the payment is recorded in the same step.BILLING AND STOCKParty ledger and statementEvery party's account in one place: opening balance, each bill, return and payment with a running balance, and the closing balance, for any period. Show it on screen, print a Statement of Account to send, or open it on the phone.ORDERS, PURCHASE AND CREDITPayment reminders and payments dueParties are reminded a few days before a bill falls due, and every week once it is overdue, with a link to the bill. On the other side, Payments Due lists the supplier bills you have to pay.CUSTOMERS, BROKERS AND REPORTSCustomer portal: bills, statement and paying onlineYour credit parties log in to see what they owe, what is overdue, every bill and return, and their statement for any period. A bill opens its own page, where the party pays online.
See your shop on it.
Tell us what you sell, how many shops and godowns you run and how you bill today. We will set up your items and parties with you and print your first bill.