Brokers, deals (sauda) and brokerage statement
Mark a party as a broker with its brokerage rule, put it on orders and bills, and record deals (sauda) delivered in lots. The brokerage statement works out what each broker earned in a period and makes the broker's bill.
PLANSFrom Growth
Built; not yet tried end to end at a customer.
The problem it solves
- Brokerage is worked out at the end of the month from a notebook, and the broker disputes every figure.
- A sauda for 500 bags is delivered in lots, and nobody knows how many bags are still to go.
- Brokerage is paid on bills the party has not paid yet.
- The same bill is counted twice in two months' brokerage.
How it works
- Under Trade > Parties > Brokers, add the broker. Set its brokerage: % of value, per unit (bag, quintal, metre) or per deal. It is paid when you sell, buy or both, and earned when billed or when paid.
- Record a deal under Trade > Sales > Orders > Deals. Enter we sell or we buy, the party, broker, item, quantity, rate, delivery period and terms.
- Put the broker and the deal on the quotation, sales order or purchase order. The bill made from it carries them, and each bill line works out its brokerage.
- The deal shows what was delivered (billed) and what is left. It is Done when all of it is billed, or press Close Short.
- At month end, Accounts opens the Brokerage Statement, picks the broker and the period, and presses Show. Make Broker's Bill turns what was earned into the broker's bill.
Everything it does
Brokers
- A party with Broker / Agent ticked; Brokers lists them
- Brokerage: % of Value (the starting basis), Per Unit or Per Deal, with the rate
- Paid On: From Us When We Sell, From Us When We Buy, or Both (the starting choice)
- Earned: When Paid (to start with) or When Billed
- The broker on a bill, quotation, sales order or purchase order
Brokerage on each bill
- Worked out on every item line of a customer or supplier bill with a broker, on the side the broker is paid
- % of value: on the line's value; per unit: on the line's quantity; per deal: once per bill
- Kept on the line, so a later change to the broker's rate does not change past bills
Deals (sauda)
- We Sell or We Buy; party, broker, item, quantity, unit, rate
- Deliver From and Deliver By dates; terms (quality, packing, payment, place)
- Delivered and Left from the posted bills that name the deal; a Bills button
- Open, Done (all billed) or Closed Short; filters Open and Late (past Deliver By)
- A deal is picked on a sales or purchase order of the same party; the bill takes it from there
Brokerage statement and dues
- Broker and period (this month to start with): each bill with its party, amount, paid status and brokerage
- Earned: every bill, or only paid bills when the broker earns When Paid
- Make Broker's Bill: a supplier bill to the broker, one line per bill earned
- A bill once paid on a broker's bill never shows again
- Dues by Broker under Trade > Reports: what the parties a broker brought still owe
Who uses it
Billing ClerkRecords deals, and puts the broker and deal on orders and bills.
AccountsRuns the brokerage statement and makes the broker's bill.
Trade ManagerFollows open and late deals and what each broker's parties owe.
BrokerGets a bill that lists every bill the brokerage was paid on.
Where you use it
- Web: Trade > Parties > Brokers and Brokerage Statement; Trade > Sales > Orders > Deals; Trade > Reports > Sales and Purchase > Dues by Broker
- Not in the SmartMy Trade app
- Not built: a deal picked directly on a quick bill; link it through a sales or purchase order
- Not built: returns taken off brokerage or off a deal's delivered quantity
What you control
Settings
- Brokerage basis: % of Value; Paid On: Both; Earned: When Paid (per broker)
- Statement period: this month to start with
Questions
Can brokerage be paid only on bills the party has paid?
Yes. Set the broker to earn When Paid. The statement then counts only paid bills; the others wait for a later month.Can a broker be paid per bag?
Yes. Choose Per Unit and the rate per unit; brokerage is the line's quantity times the rate.How do we know how much of a sauda is left?
The deal shows Delivered and Left from the bills that name it, and is Done when all is billed. Close Short ends it early.Can the same bill be paid to a broker twice?
No. Once a bill is on a broker's bill, it never shows on the statement again.Do returns reduce brokerage?
Not yet. Brokerage is worked out on bills; adjust the broker's bill by hand for a return.Related features
IMPORT, EXPORT AND GROUPSCommission agents' account sales (patti)When you sell goods for a farmer, a mill or another principal as a commission agent, mark the bill lines with the principal. The account sale (patti) gathers those sales and takes off your commission, market fee, hamali and weighing. It makes the principal's bill for the net, so their ledger shows what you owe.ORDERS, PURCHASE AND CREDITSales orders and delivery challans with transportTake a quotation or order, and send the goods on a delivery challan with the transporter, vehicle and LR. Bill what was sent, and tell the party when the order is confirmed and when the goods leave.ORDERS, PURCHASE AND CREDITPurchase orders, goods receipts and supplier billsOrder from a supplier, count what arrives against the order with the supplier's bill number and any damage, and book the supplier's bill. A purchase order over your limit waits for a manager's approval first.CUSTOMERS, BROKERS AND REPORTSAccounting reports, stock value by location and pending listsTrial balance, profit and loss, balance sheet, day book, cash and bank books and ageing. Stock value per shop and godown, and a summary of each shop's sales, margin and net. And the lists of what is still to deliver and receive.CUSTOMERS, BROKERS AND REPORTSRevisions of quotations, orders and POs, comparedChange a sent quotation, a confirmed sales order or a purchase order and keep every earlier version. The order keeps its number with Rev 1, Rev 2. Any version can be compared with the order as it is now, line by line.
See your shop on it.
Tell us what you sell, how many shops and godowns you run and how you bill today. We will set up your items and parties with you and print your first bill.