Price lists, margins and bulk price changes
Keep a price list per party group with quantity slabs, and a margin per category that suggests each item's price from cost. Change the prices of a whole brand, category or supplier at once, now or from a date.
PLANSFrom Growth
Built; not yet tried end to end at a customer.
The problem it solves
- A supplier raises prices by 4 % and someone spends a day changing items one by one.
- Retail and wholesale rates are kept in two notebooks that never agree.
- Selling prices are not updated when the cost goes up, so margins fall without anyone deciding it.
- Nobody can say when an item's price changed, or why.
How it works
- Under Trade > Configuration > Items and Prices > Price Lists, make a price list for each kind of buyer, with rates or quantity slabs. Put it on a party group so new parties take it.
- On an item category, set its Margin (%). Each item of that category shows a Suggested Price: its cost plus the margin. Press Apply to make it the selling price.
- When a supplier changes prices, open Trade > Configuration > Items and Prices > Price Changes > New. Choose a category, a brand or a supplier, By % or By Amount, the change and the date.
- Press Apply Now, or leave it Waiting: a daily job applies it on its date.
- Every item changed gets a line in its history: the old price, the new price and the reason.
Everything it does
Price lists
- Price lists with rates per item, category or all items, and quantity slabs by minimum quantity
- Each party group has a price list given to a new party of the group; change it per party
- Billing clerks use price lists without any extra setting
- The party's last rate also shows on each bill line
Price from cost
- Margin (%) on an item category
- Suggested Price on the item: cost multiplied by one plus the margin
- Apply sets the item's selling price to the suggestion; nothing changes until you press it
- A category with no margin shows no suggestion
Bulk price changes
- Which items: a category (with its sub-categories), a brand or a supplier, or a mix; at least one is needed
- By % (+5 raises 5 %, -5 lowers) or By Amount
- From: today to start with; a later date leaves it Waiting
- A daily job applies the Waiting changes whose date has come
- Items Changed counts what moved; a price never goes below zero
- Each item's history shows old price, new price and the change's name
Rules that go with it
- Minimum Rate per item and Largest Discount per party group hold low-priced bills for approval
- Schemes add free goods and slab discounts on top of the price list
Who uses it
Trade ManagerMakes bulk price changes and applies suggested prices.
Trade AdministratorKeeps price lists, party groups and category margins.
Billing ClerkBills at the price list's rate; cannot change price lists.
Where you use it
- Web: Trade > Configuration > Items and Prices > Price Lists, Price Changes, Party Groups, Items
- Web: the item category form (Margin) and the item form (Suggested Price, Apply)
- Not built: approval of a price change, undoing a change in one step, or changing price lists in bulk. Bulk changes move the item's selling price
What you control
Settings
- Margin (%) per category: none to start with
- Price change From: today; Mode: By %
- Price list per party group: none until you choose
Questions
Can we raise all prices of one brand by 3 % from the first of next month?
Yes. Make a Price Change for that brand, By %, +3, From the first. It waits and a daily job applies it on that date.Does a price change touch our price lists?
No. It changes the item's selling price. Rates typed into a price list stay as they are, so check those lists after a change.Can we undo a bulk change?
Make another change the other way. Each item's history keeps the old price, so you can see what it was.Do wholesale parties get a different price?
Yes. Give the Wholesale party group its own price list, with quantity slabs if you want. New parties of that group take it.Related features
ORDERS, PURCHASE AND CREDITRates below the minimum held for approvalGive each item a minimum rate and each party group a largest discount. A bill or sales order with a line below the minimum, or a discount above the limit, waits for a manager. Approved, it goes through by itself.ORDERS, PURCHASE AND CREDITSchemes: free goods and slab discountsRun free goods (buy 10, get 1) and quantity slab discounts by item, category, brand and party group, between two dates. They are put on the bill or sales order by themselves, marked with the scheme.BILLING AND STOCKItems with alias, brand and MRP, parties in groups, and shopsKeep each item with the other names your staff call it, its brand and its MRP. Keep your customers and suppliers in party groups that give them their credit and price list. Keep each shop and godown with the person in charge.BILLING AND STOCKQuick bill, paid now or on credit, with the party's last rateOne short bill form for the counter and the office. Pick the party or the cash customer, add items, see the rate you gave this party last time, and post. The stock leaves the shop and, when paid now, the payment is recorded in the same step.ORDERS, PURCHASE AND CREDITCredit limit, overdue and cash-only holdsSome credit bills and sales orders wait for a manager's approval. That is when over the party's credit limit, to a cash-only party, or to a party with overdue bills. Approved, it posts or confirms by itself.
See your shop on it.
Tell us what you sell, how many shops and godowns you run and how you bill today. We will set up your items and parties with you and print your first bill.