Repairs sent to SmartMy Garage job cards
With SmartMy Garage, a rental repair goes to your workshop as a job card with one button. When the garage delivers the car, the repair gets the job card's total in its history and a to-do to finish it. So the car comes back into service through its check.
PLANSFrom GrowthWith SmartMy Garage
The problem it solves
- The yard writes the damage on a slip, and the workshop types it again into its own job card.
- The car is ready in the workshop, but the rental desk keeps it out of service because nobody told them.
- Nobody can match a workshop job to the rental repair it came from.
How it works
- A repair is opened for the car, by hand or from a failed check (Rental > Vehicles > Repairs).
- On the repair press Send to Garage. A repair job card opens in SmartMy Garage for the car's vehicle, with your Entity as the customer and the repair's notes as the complaint.
- The workshop works the job card as usual: estimate, parts, labour and delivery.
- When the garage delivers the car, the rental repair gets a note with the job card and its total. The repair's owner gets a to-do: Garage done: finish the repair.
- Finish the repair. The car comes back into service through its check.
Everything it does
What goes to the garage
- Only cars that have a fleet vehicle; machines without one cannot be sent
- One job card per repair; a repair already with the garage cannot be sent again
- The job card shows its Rental Repairs, and the repair shows its Garage Job Card
What comes back
- A note with the job card number and its total on the repair
- A to-do for the repair's responsible person, or whoever delivered the job
- The total is not copied into the car's costs: for Profit per Car, put the garage's cost on the car
Who uses it
Yard or fleet staff (Rent User)Opens the repair and sends it to the garage.
WorkshopWorks the job card in SmartMy Garage and delivers the car.
Fleet managerFinishes the repair and puts the car back in service.
Where you use it
- Web: Rental > Vehicles > Repairs (Send to Garage)
- SmartMy Garage: the job card with its Rental Repairs
- Not in the SmartMy Rental Staff app: sending to the garage is on the web
What you control
Settings
- None: the link switches on when SmartMy Rental repairs and SmartMy Garage job cards are both there
Notifications
- Garage done: finish the repair: a to-do on the rental repair when the garage delivers the car
Works with
SmartMy GarageRental repairs become repair job cards in your workshop, and the delivery comes back to the repair.
Questions
Do we need SmartMy Garage?
Yes. Without it, repairs work inside SmartMy Rental with their parts and claims, and there is no Send to Garage button.Does the job card cost reach the car's profit?
Not by itself. The total is noted on the repair. Put the cost on the car, for example as a bill line with Cost of Car, so Profit per Car counts it.Can an outside garage use this?
No. The job card is made in your own SmartMy Garage. For an outside garage, record its bill against the car.Related features
SERVICE AND REPAIRSRepairs, who pays, and warranty and insurance claimsA check point marked Needs repair takes the car out of service and opens a repair. You record who pays: you, the warranty, the insurer or the customer. A customer charge waits for a manager to confirm, and warranty and insurance claims are followed to paid or refused.SERVICE AND REPAIRSService due by kilometres, hours or daysEach car or machine has its service plans, due by kilometres or miles, engine hours or days, whichever comes first. The meters come from every signed check. The depot manager gets a to-do when a service is near, and you can stop an overdue car from going out.CHECKSHandover and return checks with photos, meters and signaturesEvery handover and return runs through a check from your own template. Check points are cards by team, answered with one tap. The check also takes required photo angles, meter readings, the item list and damage marks. Each team signs its part, and the customer signs last. The new check starts from the last one, so readings show their value before and known damage is already listed. The signed report goes to the customer as a PDF.FLEET VALUEProfit per car with a keep, sell or buy-more hintFor any period, see each car's rent invoiced, its costs, its profit and how much of the time it was out on hire. A hint says which cars to buy more of and which to think of selling.CHECKSCharges from return checks: fuel, AdBlue, kilometres and damageWhen the return check is signed, what the customer owes is worked out from it. That covers kilometres or hours over the allowance, missing fuel, AdBlue and charge, a lost key, and new damage marked to charge. Damage waits for a manager; the rest goes on the next bill.
See your fleet on it.
Tell us how many cars or machines you hire out, from how many depots, and how bookings reach you today. We will set up your fleet with you on SmartMy Rental.