Website Editor and Manager roles
Two roles split the work on your website. Editors change pages, words, pictures and the design, and look after entries, bookings and members. Managers also publish, set up the shop and its payments, and own the domains.
PLANSEvery plan
The problem it solves
- An intern's half-finished page went live because everyone could press Publish.
- The person writing blog posts could also change the payment keys.
- You cannot tell who published last week's change.
How it works
- Give each person a role in Settings > Users > the user > Websites: Website Editor or Website Manager.
- Editors open the editor and change the site. In place of Publish they see "A manager publishes".
- Managers review the changes, run the checks and press Publish, or set a time to publish later.
- Every published version records who published it, and a Manager can bring back an earlier one.
Everything it does
Website Editor
- Pages, sections, words, pictures, design, menus, blog posts, collections and saved sections
- Form entries, bookings, members, products online, orders, reviews, questions and wishlists
- Write with AI and the other AI buttons
- Cannot publish, schedule, bring back versions or change custom code
- Cannot change payment accounts, delivery methods, discount codes, shop settings or domains
Website Manager
- Everything an editor can do
- Make new websites; publish, unpublish, publish later, bring back a version
- Own domains, shop settings, payment accounts, delivery and discount codes, more currencies
- Memberships, Instagram and Google reviews, custom code in the page head and body
- Usual approver of return and replace requests
- Website > Configuration > Settings
Records
- Each published version keeps its number, date and who published it
- Changes to sites, members, bookings and subscriptions are kept in their history
Who uses it
Owner or administratorGives the roles to each person.
Website ManagerPublishes and looks after the shop, payments and domains.
Website EditorKeeps the pages and content up to date.
Where you use it
- Web: Settings > Users > the user > Websites; the editor shows or hides Publish by role
- Not built: a role for one site only; a role applies to every site of the Entities the person works in
What you control
Settings
- Per user: Website Editor or Website Manager
- Shop orders and products online also need a Sales role; stock needs Inventory
Approvals
- Return and replace: Website Managers are the usual approvers
Questions
Can an editor put a change live?
No. Editors save their changes, and a Website Manager publishes them, now or at a set time.Who can see payment keys?
Only Website Managers. Editors see the payment accounts but not the keys and secrets.How many people can work on the site?
Two people with a Website role on Starter, 5 on Growth and 15 on Scale. Packs of 5 more can be added.Do buyers or members need a login from us?
No. They sign in on the website itself with a code sent to their email, and they are not counted as users.Related features
BUILDING THE SITEPages, publishing later, versions and password pagesAdd pages and set who can open each one: everyone, only with the link, with a password, or members only. Publish now or at a set time. Every publish is kept as a numbered version you can bring back, and a secret test link shows your changes before they go live.ACROSS SMARTMY WEBSITESeveral entities in one accountRun the websites of the companies or brands in your group from one SmartMy Website account. Each website belongs to one Entity, with its own members, bookings, orders and currency. A person allowed in several Entities switches between them.ACROSS SMARTMY WEBSITEApproval chainsReturn and replace requests from your online shop go to the right people in the right order before the buyer gets an answer. You set the levels without code, and every decision is kept with who made it and why.SELLING AND MEMBERSMembers: sign-in by email code and members-only pagesVisitors sign in on your website with a 6-digit code sent to their email, with no password to remember. You keep pages for signed-in members only, or for the members of one membership.SELLING AND MEMBERSPayments through your own gateway, with no fee on salesTake payment through your own Razorpay, Stripe, PayPal, Cashfree or PayU account, by UPI to your own UPI ID, or cash on delivery. The money goes straight to you and SmartMy takes no fee on sales. An order is confirmed only when the full amount is paid.
See your business on a real design.
Tell us what you do and what the site needs to do: bring enquiries, take bookings, show your work or sell. We will start your site from the closest design with you.