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For detailing studios
Gloss on the car.Cash in the till.
Wash clubs billed every month, prepaid packs that count down, add-ons on the same job card, and the before / after photos on the customer's phone.
Detailing studios
What hurts today. What changes.
Washes paid one by one
Memberships: a monthly fee invoiced each month, free items each month and a discount on everything else.
Prepaid packs on paper
Service packs used from the job card, the balance counted down, with an expiry date. The customer sees what is left.
“Add the tint as well”
More work on the same job card: the coating, then the tint, then the underbody, each approved and invoiced as it comes.
Air fresheners at the desk
Counter sales on the same system, or straight onto the job card.
Proof of the finish
Check-in, work and delivery photos on the customer's job page.
Quiet weekdays
Campaigns to customers who haven't been back, from your own WhatsApp number.
Cars kept for the season
Storage job cards, when you switch them on: checked in with photos, “Stored”, charged by the day or the month, an advance at check-in and a reminder before the agreed end.
The lap
How a job runs.
- 01
Booked
Into the wash or detailing bay.
- 02
Inspected
Walk-around photos and swirl marks on the damage map.
- 03
Corrected
Tasks timed: wash, decontamination, polish, coating.
- 04
Add-ons
Tint and underbody approved on the phone, same job card.
- 05
Club
Covered by the membership or the pack; the rest invoiced.
Memberships
The wash club.
A monthly fee invoiced every month, the washes included each month, and a discount on everything else. Packs count down from the job card.
Wash ClubMonthly
A. Rivera · 8GTR998
- 2 / 4 washes used this month
- 10 % off labour and parts
- Next invoice 1 Nov
Sample data
Money that comes back every month
Contracts, packs, memberships, fleet, insurance
Annual maintenance contracts, prepaid packs, wash clubs, fleet accounts and insurance claims, all charged from the job card.
Annual maintenance contractsBusiness
Included services and parts with limits, invoiced upfront or monthly, renewal reminders.
Service packsBusiness
Prepaid items used from the job card, the balance going down, expiry dates.
Memberships and wash clubsBusiness
A monthly fee invoiced each month, a discount on labour or parts, free items each month.
Fleet accountsBusiness
Credit limit, approvers, PO numbers, one consolidated invoice a month or one per job card.
No more “is my car ready?” calls
Customer job page and messages
The customer gets a link to their job: no app, no login. Messages go by WhatsApp, else SMS, else email.
Job page by linkStarter
Status and promised time in plain words, the estimate with prices and taxes, check-in, work and delivery photos, damage, readings and km driven while with you, invoices.
Approve on the phoneStarter
Approve or decline each line or all of them, with a name and a typed signature. Extra work found waits there too.
Pay onlineStarter
“Pay now” through the payment providers of your branch; the payment lands on the invoice.
Messages at every stepStarter
Checked in, estimate ready, extra work found, waiting on you, ready for pickup, delivered with the invoice, payment received (part payments say what is left), came back.
Air fresheners to wiper blades
Counter sales
A till for what you sell over the counter, with cash, cards, refunds and invoices.
The counterGrowth
Sessions, cash in and out, payments, refunds and invoices on a register in the garage menu and the Sell tab of the staff app.
Put it on the job cardGrowth
A customer buying while they wait can have the items added to their job card: one invoice.
DepositsGrowth
Take an advance on the job card; it pays the invoice when the invoice is confirmed.
Tap to payGrowth
Card terminals pay the job card's invoice from the staff app.
Bring them back
Customers, reminders and campaigns
Enquiries, follow-ups on estimates, service reminders by date and km, and campaigns that count who booked.
EnquiriesGrowth
From walk-ins, phone, your website form, WhatsApp, referrals and campaigns; book an appointment or open the job card from them.
Estimate follow-upsGrowth
Work waiting for approval and work declined are followed up after the days you set, with a call reminder for the advisor.
Service reminders by date and kmGrowth
The next service is planned at delivery; due by the date or the day the km is reached at the car's own average.
CampaignsGrowth
Pick customers by brand, model, fuel, last visit, odometer or services had; count sent, clicked and booked; unsubscribe respected.
Storage that pays
Storage charges
When you switch it on for a branch (it is off until you do): a car left after the work is done, or brought in only to be stored, is charged by the night, and the customer is told before charges start.
Storage after workStarter
Free days after the car is ready (3 by default, counted by the night), then a daily rate, or the rate for the vehicle's category, up to a maximum if you set one.
The customer is toldStarter
A message the day before free storage ends, with the daily rate, and another when charges start. Their job page shows it growing.
Waived, with a reasonStarter
When the delay was the shop's, a workshop manager waives storage or takes days off; the reason is recorded on the job card.
Storage job cardsStarter
A car brought in only to be stored: checked in with the usual photos, readings and signature, shown as “Stored”, charged by the day or by the month.
FAQ
Questions, answered
Can a membership include a number of washes a month?
Yes: free items per month, plus a discount % on labour or parts, with the fee invoiced monthly.
Can packs expire?
Yes. Each pack has its validity; declined work gives the item back.
Do I need a separate till?
No. Counter sales are part of the Growth plan.
Book a demo
Ready to start it up?
Thirty minutes, on a video call or at your workshop. Bring your messiest job card; we'll run it through.
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