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For body shops
Every dent.Documented.
A damage map and photo sets at every hand-over, insurance claims with the insurer's share and the customer's share invoiced apart, and every day a car waits explained.
Damage at check-in · 8GTR998
- Rear left doorDent09:12
- Front bumperScratch09:13
Tap a panel to mark it, tap again to clear. In the app, each mark takes a note and a photo.
Body shops
What hurts today. What changes.
Insurance math
Approved amount, excess and depreciation per line: two invoices, the insurer's capped at the approved amount, the customer's for the rest.
“Why is it taking so long?”
Holds by who the car waits on: the customer, a supplier, the insurer or you. The Waiting Time report splits the days.
Sublet to the painter
Outside work is a vehicle movement: who took it, readings and photos out and back.
Customer brings the tail lights
A part supplied by the customer is not charged (only its fitting) and holds the job until it arrives.
Surveyor on Monday
Put the job on hold with the reason; resume when the surveyor has been.
Before and after
Photos at check-in, during the work and at delivery, on the customer's job page.
Waiting on the insurer, parked for weeks
When you switch storage on, every night after the free days is charged on the customer's invoice (never the insurer's share), and they are told before it starts.
The lap
How a job runs.
- 01
Checked in
Photos and damage by panel, signed.
- 02
Claim filed
Insurer, policy, claim number; the job waits on the insurer.
- 03
Surveyed
Approved amount, excess, depreciation per line.
- 04
Painted
Outside work logged out and back; tasks timed.
- 05
Two invoices
The insurer's share and the customer's; delivered when the customer has paid.
Proof, not arguments
Check-in and custody evidence
Every time the car changes hands, the shop records what it looked like. Readings and photos are never edited after they are saved.
Check-in in one screenStarter
Odometer, fuel in eighths (or battery % for electric cars), a dashboard photo, the walk-around photo set your shop chose, the complaint, the promised time and the customer's signature.
Damage mapStarter
Tap the panel on a top-view car outline, pick scratch, dent, crack, broken, paint, rust or missing, add a note and a photo. Damage found later is recorded with when and who.
BelongingsStarter
Spare wheel, jack, documents, floor mats, key count: listed at check-in and shown again at delivery.
Vehicle out and backStarter
Test drives, outside work (painter, alignment, AC), pickup, drop and transfers: who took it, why, when it is due back, with readings and photos both ways.
Money that comes back every month
Contracts, packs, memberships, fleet, insurance
Annual maintenance contracts, prepaid packs, wash clubs, fleet accounts and insurance claims, all charged from the job card.
Annual maintenance contractsBusiness
Included services and parts with limits, invoiced upfront or monthly, renewal reminders.
Service packsBusiness
Prepaid items used from the job card, the balance going down, expiry dates.
Memberships and wash clubsBusiness
A monthly fee invoiced each month, a discount on labour or parts, free items each month.
Fleet accountsBusiness
Credit limit, approvers, PO numbers, one consolidated invoice a month or one per job card.
Every minute on the board
Workshop: tasks, inspections, bays, floor board
Work is split into tasks with Start / Pause / Done timers, checked with traffic-light inspections, booked into bays and shown on a screen on the wall.
Tasks and timersStarter
Approved services become tasks with planned hours. Start, pause, done; one running timer per person. An advisor can time a mechanic who has no login.
Technician hoursStarter
Planned against actual hours per person, My Tasks, a workload board.
Quality check send-backStarter
Send a job back from quality check: the task to redo is reopened and send-backs are reported per technician.
On hold, and whyStarter
Waiting on the customer, a supplier, the insurer or your side, with days counted. Time lost waiting on the customer is not counted against the shop.
No more “is my car ready?” calls
Customer job page and messages
The customer gets a link to their job: no app, no login. Messages go by WhatsApp, else SMS, else email.
Job page by linkStarter
Status and promised time in plain words, the estimate with prices and taxes, check-in, work and delivery photos, damage, readings and km driven while with you, invoices.
Approve on the phoneStarter
Approve or decline each line or all of them, with a name and a typed signature. Extra work found waits there too.
Pay onlineStarter
“Pay now” through the payment providers of your branch; the payment lands on the invoice.
Messages at every stepStarter
Checked in, estimate ready, extra work found, waiting on you, ready for pickup, delivered with the invoice, payment received (part payments say what is left), came back.
Storage that pays
Storage charges
When you switch it on for a branch (it is off until you do): a car left after the work is done, or brought in only to be stored, is charged by the night, and the customer is told before charges start.
Storage after workStarter
Free days after the car is ready (3 by default, counted by the night), then a daily rate, or the rate for the vehicle's category, up to a maximum if you set one.
The customer is toldStarter
A message the day before free storage ends, with the daily rate, and another when charges start. Their job page shows it growing.
Waived, with a reasonStarter
When the delay was the shop's, a workshop manager waives storage or takes days off; the reason is recorded on the job card.
Storage job cardsStarter
A car brought in only to be stored: checked in with the usual photos, readings and signature, shown as “Stored”, charged by the day or by the month.
FAQ
Questions, answered
Does the insurer's invoice hold the delivery?
No. The car can go when the customer's share is settled; the claim is marked settled when the insurer pays.
Can claim documents be attached?
Yes: documents and photos of the job card go with the claim, from the web or photographed in the app.
We have a body shop and a service centre.
Send the car from one branch to the other: it gets its own job card there and the bill is charged back to the first one (Enterprise plan).
Book a demo
Ready to start it up?
Thirty minutes, on a video call or at your workshop. Bring your messiest job card; we'll run it through.
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