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FEATURES
The full feature list.
All 131 features of SmartMy Campus, grouped by area, each with the first plan that has it. Features marked "With SmartMy …" work when you also use that product.
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01Admissions and student records02Attendance and leave03Timetable, homework, notices04Apps and portal05Fees06Exams and report cards07Certificates, library, parent contact08Activities and discipline09Group10More in the product11Timetable, assignments, notices12Exams and results13Certificates and library14Choice-based credits15Activities, discipline, group16Placement (colleges)01
Admissions and student records
15 featuresAdmission enquiries and applications, through to the student recordTake enquiries and applications and carry an admitted applicant straight into a student record, without typing it again.
Student record with parents and guardians; siblings share one parent loginOne record per student with parents and guardians; brothers and sisters share one parent login.
Student documents (birth certificate, previous TC, Aadhaar...) with numbers, dates and scansKeep birth certificate, previous TC, Aadhaar and other documents with numbers, dates and scans.
Classes, sections, subjects, class and subject teachers, academic yearsSet up classes, sections and subjects, class and subject teachers, and academic years.
Students put into a class and its subjects; a class moved to the next term or sectionPut students into a class and its subjects, and move a whole class to the next term or section.
Buildings and rooms; rooms booked for classes and eventsKeep buildings and rooms, and book rooms for classes and events.
Staff records: staff ID, service dates, PF number, employment history, qualifications, family, designations (for schools without SmartMy HRMS)Keep staff records with ID, service dates, PF number, employment history, qualifications and family, for schools that do not use SmartMy HRMS.
Staff record dates kept in step with SmartMy HRMSWith SmartMy HRMS, staff dates stay the same in both products.
Set-up from spreadsheets: staff, classes, sections, subjects, students with parents (checked before anything is saved)Bring staff, classes, sections, subjects and students with parents in from spreadsheets, checked before anything is saved.
Student record with parents / guardians and their contactsOne record per student with parents or guardians and their contacts.
Student documents (previous certificates, Aadhaar, community certificate...) with scansKeep previous certificates, Aadhaar, community certificate and other documents with scans.
Departments, programmes, batches, semesters, sections, subjects and subject teachersSet up departments, programmes, batches, semesters, sections, subjects and subject teachers.
Students put into a batch and its subjects; a batch moved to the next semester or sectionPut students into a batch and its subjects, and move a batch to the next semester or section.
Staff records: staff ID, service dates, PF number, employment history, qualifications, family, designations (for colleges without SmartMy HRMS)Keep staff records with ID, service dates, PF number, employment history, qualifications and family, for colleges that do not use SmartMy HRMS.
Set-up from spreadsheets: staff, departments, programmes, batches, subjects, students (checked before anything is saved)Bring staff, departments, programmes, batches, subjects and students in from spreadsheets, checked before anything is saved.
02
Attendance and leave
10 featuresClass attendance registers marked on the web or in the teacher's appTeachers mark class attendance on the web or in the app.
Attendance for parents: percentage, absences, by subject, special daysParents see their child's attendance percentage, absences, by subject and special days.
Attendance by face: the teacher's phone recognises the class one by one or in a class photo and ticks the students for the teacher to confirm (parents consent in the app or on paper; enrolled by the office; no photo kept)The teacher's phone recognises the students, one by one or in a class photo, and ticks them present for the teacher to check; only with a parent's consent, and no photo is kept.
Leave applied by the parent on the app or portal, approved or rejected with a reason by the teacherParents apply for leave on the app or portal and the teacher approves or rejects it with a reason.
Leave approved in steps (class teacher, then coordinator / principal)Leave can go through the class teacher and then the coordinator or principal.
Subject-wise attendance registers, marked on the web or in the faculty appFaculty mark attendance per subject on the web or in the app.
Attendance for students: overall percentage, by subject, absencesStudents see their overall attendance, by subject, and their absences.
Attendance by face: the faculty's phone recognises the class one by one or in a class photo and ticks the students for the faculty to confirm (students of 18 or more consent themselves, parents for younger ones; enrolled by the office; no photo kept)The faculty's phone recognises the students, one by one or in a class photo, and ticks them present for the faculty to check; only with consent (the student's own from 18), and no photo is kept.
Students apply for leave on the app or portal; approved or rejected with a reasonStudents apply for leave on the app or portal and get a decision with a reason.
Leave approved in steps (class teacher, head of department, principal)Leave can go through the class teacher, head of department and principal in turn.
03
Timetable, homework, notices
5 featuresWeekly timetable and holidays, for teachers, parents and studentsThe weekly timetable and holidays, for teachers, parents and students.
Homework, classwork, projects and study material; online submission; late and missing flaggedGive homework, classwork, projects and study material; students submit online and late or missing work is flagged.
Teachers set, review, mark and return homework from the appTeachers set, review, mark and return homework from the app.
Lesson plans: the lesson a teacher plans for a subject, tied to a period of the timetableTeachers plan lessons per subject, tied to a period of the timetable.
Circulars and notices with attachmentsSend circulars and notices with attachments to the right classes.
04
Apps and portal
8 featuresCampus app for parents and students (one login for all children)One app for parents and students, with one login for all their children.
Parent and student web portalParents and students can do the same on the web.
Teachers' view in the app: today, classes, attendance, requestsTeachers see today, their classes, attendance and requests in the app.
Alerts inbox with notification settings per parentEvery message in one inbox, and each parent chooses what they are notified about.
Campus app for students (they act for themselves)College students use the app for themselves.
Student web portal; parents get a view-only loginStudents use the web portal; parents get a login to view only.
Faculty view in the app: today, classes, attendance, requestsFaculty see today, their classes, attendance and requests in the app.
Alerts inbox with notification settingsEvery message in one inbox, with settings for what each person is notified about.
05
Fees
14 featuresFee structures by class and joining year, payment plans and instalmentsSet fees by class and joining year with payment plans and instalments.
Fee counter: collect against dues, receipt with QR check, cash / cheque / bank, cheque bounceCollect fees at the counter against dues by cash, cheque or bank, with a receipt anyone can check by QR, and handle bounced cheques.
Parents see dues, receipts and the statement, and pay online on the app or portalParents see dues, receipts and the statement, and pay online on the app or portal.
Application fee paid online by applicantsApplicants pay the application fee online.
Concessions (sibling, staff child, scholarships), waivers, advance creditGive sibling, staff-child and scholarship concessions, waivers and advance credit.
Deposits and refunds, late fees, services blocked for overdue fees (results, transfer certificate, library...)Take deposits and refunds and charge late fees; results, the transfer certificate or the library can be held for overdue fees.
Trips and events: invitation, parents answer and payInvite families to trips and events; parents answer and pay.
Cashier closing and fee reports; receipts posted to the accountsClose the cashier's day, see fee reports, and post receipts to the accounts.
Export of receipts, cancellations and refunds to TallyExport receipts, cancellations and refunds to Tally.
Fee structures by programme and joining year, payment plans and instalmentsSet fees by programme and joining year with payment plans and instalments.
Students and parents see dues, receipts and the statement, and pay onlineStudents and parents see dues, receipts and the statement, and pay online.
Concessions and scholarships with sponsors, waivers, advance creditGive concessions and scholarships with their sponsors, waivers and advance credit.
Deposits and refunds, late fees, services blocked for overdue fees (hall ticket, results, transfer certificate, library)Take deposits and refunds and charge late fees; the hall ticket, results, transfer certificate or library can be held for overdue fees.
Industrial visits, trips and events: invitation, answer and paymentInvite students to industrial visits, trips and events; they answer and pay.
06
Exams and report cards
9 featuresExams, papers, mark entry (web or the teacher's app), grading and pass rulesSet exams and papers, enter marks on the web or the teacher's app, and apply grading and pass rules.
Results and report cards published to parents on the app and portalPublish results and report cards to parents on the app and portal.
Homework / assignment marks and attendance counted in the internal markHomework marks and attendance can count in the internal mark.
Exam fees collected with the feesExam fees are collected with the other fees.
Co-scholastic grades (work education, art, health, discipline) on the report cardWork education, art, health and discipline grades print on the report card.
Grace and moderation marks; supplementary exams and revaluation requests with their fees; hall tickets; attendance-shortage fineGive grace and moderation marks; run supplementary exams and revaluation requests with fees, hall tickets, and an attendance-shortage fine.
Exam sittings (forenoon, afternoon, periods); class periods on exam days by a policy per class or exam (other periods held, classes after the exam, no classes), not counted in anybody's attendance
A subject examined in parts (theory and practical, Paper I and II, viva) on different dates: marks and attendance per part, merged into the subject (added, weighted, best of); pass on the subject or in each part
Invigilation: halls and seats per paper, duty roster by rules (staff per students, not the subject's teacher, duties a day), exam attendance and booklet count taken in the hall by the invigilator
07
Certificates, library, parent contact
4 featuresBonafide, conduct and transfer certificates with signature and QR check; requested, paid for and downloaded by familiesIssue bonafide, conduct and transfer certificates with a signature and a QR check; families request, pay and download them.
Library: catalogue, issue and return, overdue, fines on the fee account; parents see books and finesRun the library with a catalogue, issue and return, overdue lists and fines on the fee account; parents see books and fines.
Parent-teacher meetings: slots, parents book on the app, attendance, notes shared with the family, follow-upsPublish meeting slots, parents book on the app, attendance is taken, notes are shared with the family and follow-ups tracked.
Parent-teacher chat about a child, with the school's oversight; teachers message a classParents and teachers chat about a child with the school able to oversee it, and teachers message a whole class.
08
Activities and discipline
7 featuresIn-school activity choices (music, skating...) with groups, pick limits and limited seatsOffer activity choices such as music or skating with groups, a limit on picks and limited seats.
Extra-curricular programmes and after-school classes, free or paid, with waiting lists, sessions, attendance and assessmentsRun extra-curricular programmes and after-school classes, free or paid, with waiting lists, sessions, attendance and assessments.
Parents enrol and withdraw on the app and portal; activity fees on the fee accountParents enrol and withdraw their child on the app and portal, and activity fees go on the fee account.
Discipline: incidents, cases, hearings, decisions and appeals, with an action ladder per offenceHandle incidents, cases, hearings, decisions and appeals with an action ladder per offence.
Conduct page for parents with online appealParents see their child's conduct page and can appeal online.
Confidential complaints (bullying, child-safety) filed by students and parentsStudents and parents file confidential complaints about bullying or child safety.
Pickup and early exit: authorised pickup persons (photo, ID, approved by the office), pickup / early-exit passes with a one-time code to the parents, the gate checks the code and the photo and lets the student out, late returns flagged; on the portal, the app and the staff app's gate pageParents name who may collect their child and ask for an early pickup on the app; they get a one-time code, and the gate checks the code and the photo of the person before the child leaves.
09
Group
3 featuresSeveral schools in one account; one parent login across all of themRun several schools in one account with one parent login across all of them.
Set-up sheets for fees, exams, timetable, activities and library checked with the school by usWe go through your set-up sheets for fees, exams, timetable, activities and library with you.
Own WhatsApp number, own-brand app, agreed termsYour own WhatsApp number, an app under your own brand, and agreed terms.
10
More in the product
16 featuresStudent and staff ID cards printed with the logo and the principal's signaturePrint student and staff ID cards with your logo and the principal's signature.
Import sheets for periods, holidays, the weekly timetable and this year's attendanceBring periods, holidays, the weekly timetable and this year's attendance in from spreadsheets.
Import sheets for fee structures, concessions, late fees, exam marks, co-scholastic grades, library, certificates and staff recordsBring fee structures, concessions, late fees, exam marks, co-scholastic grades, library, certificates and staff records in from spreadsheets.
Import sheets for activities and alumniBring activities and alumni in from spreadsheets.
Staff app: admissions deskThe admissions desk works from the staff app.
Staff app: library counterThe library counter works from the staff app.
Staff app: activity instructor and discipline screensActivity instructors and the discipline office have their own screens in the staff app.
Approval chains (several levels) for homework and circularsHomework and circulars can need approval from several people before they go out.
Approval chains (several levels) for fee structures, concessions, refunds, certificate requests and revaluationFee structures, concessions, refunds, certificate requests and revaluations can need approval in several steps.
Approval chains (several levels) for activity enrolmentsActivity enrolments can need approval in several steps.
Group dashboard: nightly scorecards per institution (attendance, fees, exams, messages, discipline)A group dashboard with nightly scorecards per institution for attendance, fees, exams, messages and discipline.
Online activity assessments (surveys)Assess activities online with surveys.
Staff chatStaff chat with each other inside SmartMy, one to one or in groups.
Hostel bed asked for on the application and booked when the student is madeWith SmartMy Hostel, the bed asked for on the application is booked when the student is admitted.
Alumni records and alumni eventsKeep alumni records and run alumni events.
Import sheets for fee structures, concessions, late fees, exam marks, library, certificates and staff recordsBring fee structures, concessions, late fees, exam marks, library, certificates and staff records in from spreadsheets.
11
Timetable, assignments, notices
5 featuresWeekly timetable and holidays for faculty and studentsThe weekly timetable and holidays, for faculty and students.
Assignments, projects and study material; online submission; late and missing flaggedGive assignments, projects and study material; students submit online and late or missing work is flagged.
Faculty set, review and mark assignments from the appFaculty set, review and mark assignments from the app.
Lesson plans: the lesson a faculty member plans for a subject, tied to a session of the timetableFaculty plan lessons per subject, tied to a session of the timetable.
Circulars and notices with attachmentsSend circulars and notices with attachments to the right classes.
12
Exams and results
10 featuresInternal and semester exams, papers, mark entry by evaluators (web or app)Run internal and semester exams; evaluators enter marks on the web or in the app.
Grading, pass rules, SGPA and CGPA, semester mark sheetsApply grading and pass rules, work out SGPA and CGPA, and print semester mark sheets.
Hall tickets, withheld for unpaid fees or debarmentIssue hall tickets, held back for unpaid fees or debarment.
Supplementary (arrear) exams and revaluation requests, with their feesRun supplementary (arrear) exams and revaluation requests with their fees.
Attendance-shortage fine by slabs; assignment and attendance marks in the internal markCharge an attendance-shortage fine by slabs, and count assignment and attendance marks in the internal mark.
Exam sittings (forenoon, afternoon); class periods on exam days by a policy per semester or exam (other periods held, classes after the exam, no classes), not counted in anybody's attendance
A subject examined in parts (theory and practical, Paper I and II, viva) on different dates: marks and attendance per part, merged into the subject (added, weighted, best of); pass on the subject or in each part
Invigilation: halls and seats per paper, duty roster by rules (staff per students, not the subject's teacher, duties a day), exam attendance and booklet count taken in the hall by the invigilator
Results published to students on the app and portalPublish results to students on the app and portal.
Grace and moderation marks per paperGive grace and moderation marks per paper.
13
Certificates and library
3 featuresBonafide, conduct and transfer certificates with signature and QR check; requested, paid for and downloaded onlineIssue bonafide, conduct and transfer certificates with a signature and a QR check; students request, pay and download them online.
Library: catalogue, issue and return, overdue, fines on the fee account; students see books and finesRun the library with a catalogue, issue and return, overdue lists and fines on the fee account; students see books and fines.
Students and parents message faculty about studies, with the college's oversightStudents and parents message faculty about studies, with the college able to oversee it.
14
Choice-based credits
8 featuresCourse categories and credits from lecture / tutorial / practical hours; programme schemes with credits per category and per semesterSet course categories and credits from lecture, tutorial and practical hours, and programme schemes with credits per category and semester.
Elective baskets and open electives offered across programmes, with prerequisites and seat limitsOffer elective baskets and open electives across programmes, with prerequisites and seat limits.
Registration windows: students rank their choices on the app or portal; mentor / head of department approvalStudents rank their choices in a registration window on the app or portal, and a mentor or head of department approves.
Seat allotment by first come, merit, lottery or by hand; own-programme reserve; low-strength electives withdrawn; add / dropAllot seats by first come, merit, lottery or by hand, keep a reserve for the own programme, withdraw electives with too few students, and allow add and drop.
Electives never clash with the student's timetableElectives never clash with the student's timetable.
Elective fees per credit or per subject on the fee account; unpaid seats releasedCharge elective fees per credit or per subject on the fee account, and release unpaid seats.
Credit summary per category, graduation eligibility check, consolidated grade card across semestersSee credits per category, check eligibility to graduate, and print a consolidated grade card across semesters.
NEP: APAAR / ABC ID and credit export, credit transfer (SWAYAM, NPTEL, other institutions), multiple entry and exit with award certificateKeep APAAR / ABC IDs and export credits, transfer credits from SWAYAM, NPTEL and other institutions, and handle multiple entry and exit with an award certificate.
15
Activities, discipline, group
5 featuresExtra-curricular programmes and add-on classes, free or paid, with seats, waiting lists, attendance and assessmentsRun extra-curricular programmes and add-on classes, free or paid, with seats, waiting lists, attendance and assessments.
Discipline: incidents, committee hearings, decisions, appeals; debarred students get no hall ticket, malpractice can withhold a resultHandle incidents, committee hearings, decisions and appeals; debarred students get no hall ticket and malpractice can hold back a result.
Confidential complaints (ragging, student grievances) filed by studentsStudents file confidential complaints about ragging and other grievances.
Several colleges in one account; set-up sheets checked with the college by usRun several colleges in one account; we go through your set-up sheets with you.
University / group terms: own exam rules, own WhatsApp number, own-brand appFor universities and groups: your own exam rules, WhatsApp number and branded app.
16
Placement (colleges)
9 featuresPlacement season and its policy, student profiles, drives, offers, placement notices; brings examsRun the placement season with its policy, student profiles, drives, offers and placement notices, using exam results for eligibility.
Placement: companies and job notification forms, training and mock testsKeep recruiting companies and their job notification forms, and run training and mock tests.
Placement reports: NAAC / NBA / NIRF tables, public statisticsPlacement tables for NAAC, NBA and NIRF, and public statistics.
Approval chain (several levels) for placement profiles: verified by the cell or the coordinator, then approved level by levelA student's placement profile is verified by the placement cell or the department's coordinator and can then need approval from more people, such as the placement officer, before it is shared with companies.
Students follow placements on the app and portal: profile, resume, consent, eligible drives (and why not), rounds, offers; parents see where their ward standsStudents keep their profile, resume and consent, see the drives they are eligible for (and why not), rounds and offers; parents see where their ward stands.
Drives keep out students with fee dues past their dateStudents with fees overdue past their date are kept out of drives.
Drives keep out students with a disciplinary action; alumni registering for open drives matched to their recordStudents under disciplinary action are kept out of drives, and alumni who register for open drives are matched to their record.
Rooms of a drive's rounds booked, clashes shownWith SmartMy Facility, rooms for a drive's rounds are booked and clashes shown.
Gate passes for the company's panel on the days of the driveWith SmartMy VMS, the company's panel gets gate passes for the days of the drive.
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