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PG AND CO-LIVING MANAGEMENT
Know who is in every bed, and what they owe.
SmartMy Stay keeps your beds, residents, rent, deposits and move-outs in one system, so the caretaker, the manager and the owner all look at the same facts.
For PGs, co-living, working men's and women's hostels, and chains with several properties.
WITHOUT IT
What goes wrong in a PG run on registers.
×The same bed promised to two people, because the booking was in one notebook and the notice in another.
×Rent chased by phone on the 10th, with no clear list of who has paid.
×Electricity bills split by guesswork when someone joined mid-month.
×ID proofs and police forms kept in a file nobody can find.
×Deposit refunds argued over at move-out, because damages were never written down.
×An owner with three properties who sees the real occupancy only when he visits.
APPS · ANDROID AND IPHONE
Two apps: residents, and staff.
SmartMy Hostel for residents: bed, rent, receipts and notice. SmartMy Hostel Staff for caretakers, the desk, managers and owners: check-in, payments, dues and occupancy.Bed B-12 · 2-sharingChecked in
November rentDue 5 Nov · Pay
Electricity · OctoberSplit by days stayed
HOW IT RUNS
One stay, start to finish.
01
EnquirySomeone finds your page, sees the room types, rent and free beds, and enquires or books a bed online.02
BookingThe bed is held against the deposit or booking fee. An unpaid booking is released after your hold hours.03
Check-inID checked, agreement printed from your template, checklist ticked. The resident gets a login.04
Every monthRent is billed on its day and paid online or at the desk, with reminders. Electricity is split by days stayed.05
Move-outNotice, inspection, and the deposit settled against dues and damages on a clear statement.WHAT IT DOES
See all features →Compare plans →What it does.
01
Beds and occupancy
Every room and bed with its status on one map.✓Vacant, reserved, occupied, on notice
✓Search by dates, room type and gender
✓A bed is never booked twice
02
Enquiries and online booking
Hold beds only for people who have paid.✓Your own page with rent and free beds
✓Book now against the deposit
✓Waitlist offers a freed bed
03
Check-in and documents
Nobody is in a room without ID on file.✓Mandatory documents with expiry
✓Rental agreement from your template
✓Police verification form tracked
04
Monthly rent
Billed on its day, followed up without phone calls.✓From the 1st or from the move-in date
✓Part months charged by the day
✓Reminders and late fees by your rule
05
Electricity split
Meter readings shared the fair way.✓A reading per room, with a photo
✓Units shared by days stayed
✓Free units per bed if you allow
06
Deposits and move-out
A clean exit with numbers both sides can read.✓Exit date from your notice period
✓Short notice charged as rent in lieu
✓Settlement approved by the manager
07
Company-paid beds
An employer pays for its people on one invoice.✓Payers by charge type or by share
✓One invoice per payer
✓Yearly rent receipt for the resident
08
Notices, visitors and house rules
The daily record a caretaker keeps.✓Notice board with polls
✓Visitor log with guest nights charged
✓Emergency button that alerts the staff
09
Resident portal
Residents help themselves, on the web and in the app.✓Dues, pay link and statement
✓Documents and room change request
✓Notice to vacate
10
Reports for the owner
One property or all of them.✓Occupancy today and its trend
✓Dues by age
✓Billed, collected and waived
SECURITY AND DATA
ID proofs and dues, seen by few.
Each sees their partStaff see only their properties, the owner all. A resident sees only their own stay and dues.
ID proofs kept closeCaretakers see ID numbers masked. Files and police forms open only to the desk and managers.
Changes carry a nameEvery change to a stay records who and when. A waiver or override needs a written reason.
Billed is fixedAn invoiced charge is reversed, never edited. ID documents go a set number of days after check-out.
Good to know before a demo
What SmartMy Stay does not do today, so you hear it here first.
Apps in the storesBuilt for Android and iPhone. The web portal does the same today.
IN PROGRESSPolice verification onlineIt fills the form and tracks it. You submit it yourself.
NOT INCLUDEDSigning agreements onlineThe agreement is a PDF to print and sign. The signed scan is kept on the stay.
NOT INCLUDEDListings on booking sitesBeds are booked on your own page. Short-stay rooms can share a calendar with booking sites so dates do not clash; there is no live link to them.
NOT INCLUDEDA published priceTell us your beds and properties for a quote.
ON REQUESTQuestions and answers
Who is it for?
PGs, co-living, and working men's and women's hostels run as a business. One property or a chain.
Can residents pay rent online?
Yes. Every invoice carries a pay link. Payments can also be taken at the desk, in part, or in advance.
How is electricity charged?
The room's meter reading is entered. Units are shared by the days each resident stayed, after any free units per bed.
Can a bed be booked twice by mistake?
No. The system refuses a second booking for the same bed and dates.
Can people book a bed from our website?
Yes. You get a page with photos, room types, rent and free beds. Visitors enquire, or book by paying the deposit or booking fee online.
Can we bring in our current residents?
Yes. Properties, rooms, beds, residents already checked in and deposits held load from an Excel sheet.
What does it cost?
We do not have a published price yet. Tell us your beds and properties and we will quote.
See it with your own beds and rent plan.
Tell us how many beds and properties you run. We will show you a booking, a month of rent and a move-out, set up the way your PG works.